We are looking for a detail-oriented and organized Office Administrator to join our team on a part-time basis. The ideal candidate will have a solid background in office duties, bookkeeping, and general business administration. Bilingual proficiency in Asian language is preferred. This role involves managing day-to-day office operations, assisting with financial tasks, and ensuring smooth communication with clients and vendors.
Key Responsibilities:
Perform general office duties such as filing, organizing, and maintaining records.
Manage and respond to emails and phone calls.
Handle general ledger tasks and bookkeeping using QuickBooks.
Process invoices, pay bills, and ensure timely payments.
Book freight and manage shipping paperwork for orders.
Order raw materials and other goods as required.
Process business-related filings (e.g., licenses, certificates).
Manage company’s website from the web hosting platform.
Running bi-weekly past due reports
Following up with customers and keeping progress notes up to date
Posting incoming payments to Job Management System
Prepping deposits
Qualifications:
Proficiency in QuickBooks or similar accounting software.
Ability to handle freight booking and shipping documentation.
Basic knowledge of WordPress management and hosting.
Basic editing with Photoshop
Bilingual (Mandarin, Cantonese Japanese, Vietnamese) is preferred.
Previous experience in office administration is a plus.
Why Join Us:
Flexible, part-time schedule (1-2 office work days per week).
Competitive pay at $40/hour.
How to Apply:
Please submit your resume to this posting email, highlighting key experience and skills.
