Fencing Manufacturer & Distribution Company is currently searching for a Rental Office Administrator reporting to the Rental Manager, at our San Jose, CA office. The Rental Office Administrator is responsible for accounts payable, accounts receivable, answering phone and correspondence. The Rental Office Administrator serves as a representative of the company and works closely with other departments to ensure customer satisfaction.
Job Duties and Responsibilities:
Maintains and develops positive and productive rapport with customers and potential customers.
Reviews orders report weekly ensuring promised dates meets customer’s needs.
Responds to quotation inquiries in a timely manner, using customers’ submitted faxes and emails.
Responds promptly to customer inquiries.
Answers incoming calls.
Process time & attendance for crew.
Coordinates with operations department for material delivery.
Informs operations department of promised/expected delivery dates.
Works closely with manager and other branch individuals to monitor order status.
Education / Skills Required
Minimum high school diploma, 2yr or more college degree preferred.
Minimum 2-3 years Administrative and A/R experience.
Prevailing Wage knowledge preferred
MAS 200 proficiency preferred. 10 key by touch.
Proficiency in Microsoft Word and Excel required.
Confidentiality and professionalism required.
Strong mathematical aptitude
Detail oriented, self-motivated.
