Location: 100% Remote (California Residents Only)
Report to: Admiral of Accounts aka CEO / Founder
Job Type: Full-Time (32 - 40 hours per week)
Pay: $22.00 - $25.00 per hour (DOE)
Schedule: Monday - Friday 8:00am - 4:30pm PST
Mission Statement:
At Tied Out Books, we’re a community of honest, proactive professionals dedicated to providing small business owners with trusted, reliable bookkeeping and lasting financial clarity. Our mission is to build genuine relationships through trust, transparency, and accuracy—taking a personalized, organic approach that starts at the root of each client’s financial goals. We take pride in managing the numbers so our clients can focus on their passion, knowing their books are always in balance.
Vision Statement:
Our vision is to revolutionize financial clarity and trust within the bookkeeping industry by setting a new standard for personalized, root-level support. We strive to build a community of small business owners who thrive with confidence, knowing their books are accurate, compliant, and always audit-ready—supported by a team grounded in integrity, precision, and partnership.
What we do:
At Tied Out Books, we partner directly with small business owners across Atascadero, Paso Robles, San Luis Obispo, and virtually throughout California to build strong financial foundations. Through our dedicated one-on-one approach, we take the time to understand each client’s goals from the ground up—creating bookkeeping and payroll systems that are accurate, compliant, and always audit-ready.
Our work goes beyond balancing numbers. We transform your books into a source of clarity and confidence, providing personalized support that empowers smarter decisions and sustainable growth. Guided by integrity, precision, and partnership, we help business owners feel secure in their finances—and free to focus on what they do best.
About the Role
The First Mate of Ledgers (Senior Bookkeeper) serves as a senior leader within our bookkeeping crew, overseeing daily operations and ensuring the accuracy and completeness of all financial records. This full-charge bookkeeping role is responsible for maintaining audit-prepared books, ensuring that all client accounts are in order and ready for review by their CPA with minimal questions or adjustments. When the books and tax returns tie out perfectly, it signifies a successful voyage at the end of each month, quarter, and year.
You will also play a key role in supporting our crew and communicating directly with clients through Google Meet, Google Voice, and our Task Management Client Chat within Financial Cents. Under the direction of the Admiral of Accounts (CEO / Founder), you’ll help keep all client work flowing smoothly and ensure that no account is ever left behind.
What You’ll Do
- Supervise and support the Quartermasters of Accounts (Intermediate Bookkeepers) and Apprentice Sailors (Junior Bookkeepers) in their daily bookkeeping duties.
- Review, verify, and ensure the accuracy of all bookkeeping work completed by team members.
- Provide mentorship and guidance to team members, promoting consistency, accountability, and clear communication.
- Assist with month-end reporting and ensure all monthly financial statements are fully tied out.
- Ensure Engagement Letters and Projects are properly assigned to the team in accordance with each client’s contract.
- Communicate professionally with clients regarding missing information, transaction clarification, and document requests.
- Handle accounts receivable (A/R) tasks, including invoice processing and payment tracking.
- Manage accounts payable (A/P) tasks, including bill entry, vendor communication, and payment processing.
- Record and review journal entries accurately and consistently.
- Perform data entry, maintain organized and secure financial records, and ensure all documentation supports audit-prepared books.
- Reconcile transactions, credit cards, and bank accounts to ensure complete accuracy.
- Follow step-by-step internal processes and repeat them consistently to maintain company standards.
- Work closely with the Admiral of Accounts to ensure all client deadlines are met and that projects remain on course.
- Support the implementation of new procedures, software tools, and systems improvements.
- Maintain a professional, client-centered attitude in all communications and interactions.
What We’re Looking For
Work Ethic - reliable, consistent, and willing to put in the effort
Detail-Oriented - able to notice small things and enjoy solving problems
Willingness to Learn - open to being taught and able to follow processes
Basic Understanding of debits and credits
Basic computer skills (QuickBooks Online experience is a plus, but not required)
Strong communication skills and a positive attitude
Recommended: Two computer screens for efficiency purposes
Pay & Benefits
Hourly Pay: $22.00 - $25.00 per hour (depending on experience)
Schedule: Full-Time (32 - 40 hours per week)
Pay Frequency: Bi-weekly direct deposit
Remote Work: 100% remote (must reside in California)
Holidays: Office closed for 9 federal holidays
Time Off: Days off request (minimum 2 weeks in advance); currently unpaid time off
CA Sick Time: Accrued and available per California law
Stipends & Support: $25.00 per paycheck home technology stipend for internet use
Software: All bookkeeping software provided and paid for by the company
Compliance: WISP-compliant systems to ensure secure client data
How to Apply
Submit your resume along with a brief note about why you’re interested in bookkeeping and learning this trade.
