The VFX Coordinator position will manage the day-to-day administrative functions for the EVP of Visual Effects, as well as interfacing with a variety of creative clients and high-level executives.Essential Responsibilities:Supports the EVP, VFX in the daily running of the department, taking notes on all projects in various stages of production, managing various calendars & databases to ensure smooth operations of the studioManages any required distribution of digital materials for assigned Universal Pictures films in various phases of productionResearch and organizes exploratory opportunities for up-and-coming innovative technology, ideas and projectsProvides support for accounting functions, such as processing invoices, submitting expense reports and purchase ordersArranges all travel & accommodations for our internal and project-based teamsAssist with all office duties (telephones, schedules, calendar, files, correspondences, travel, expense, reports, etc.) for EVP of Visual EffectsAssist in research of potential VFX crew hiringAssist in on-boarding of any new freelance staffSchedule meetings (production, finance, asset, clearances, computer support, labor relations, marketing, product placement, security, insurance, etc.) with filmmakers and/or studio department heads specific to each project
