The Accounts Receivable Representative is responsible for ensuring all incoming payments are received and processed. This role requires individuals to keep a precise record of all incoming payments, to contact customers to ensure outstanding invoices are paid to ensure that all receipts are tracked and regularly check for any discrepancies in payments received.
Monday-Friday 8:00am-5:00pm
$20.00/hour + Benefits
Responsibilities:
Monitor all customer accounts and contact customers as necessary to collect outstanding receivables to ensure debts are kept to a minimum.
Maintain notes within the appropriate database of any communications with customers.
Review A/R Aging on a weekly basis.
Provide information, as requested to shippers, customer service when any accounts are on credit hold.
Keeps track of all payment deductions from customers and conducts regular follow-up to ensure prompt resolution.
Prepare monthly Customer Statements. Issuing of customer credit memos on a weekly basis.
Manage credits “On Account” for Distributor Advertising, Tradeshows and Rebates.
Process monthly Unearned Discounts notifications to customers and follow up to ensure prompt payment.
Process bi-weekly charge backs to customers and follow up to ensure prompt payment.
Record daily cash receipts and prepare bank deposits to scan online.
Record daily receipts by ACH, credit card and wire.
In absence of other accounting personnel, perform Order entry, A/R billing Clerk and Telephone backup.
Perform any other duties as required or requested by the Controller.
Qualifications:
HS Diploma or GED
2+ years of accounts receivable experience
Experience contacting customers for payment resolution and negotiating payment arrangements
Proficient in MS Office
