We are seeking a highly talented individual to support the front/back-office functions of the company. The duties include assisting admin departments on ongoing projects, greeting visitors, answering and routing phone calls, and providing support as necessary. We are looking for a friendly, people-oriented, and customer-driven individual. Ability to communicate clearly with co-workers, visitors, and clients. Must be thorough and punctual. Ability to prioritize and work in a highly active environment and have excellent organizational skills.
MUST BE BILINGUAL - ENGLISH AND SPANISH
Job Responsibilities/Duties:
· Help prepare Quotes and Proposals for new and ongoing projects.
· Prepare Job Change Orders for projects per the request of a Project Coordinator.
· Maintain an accurate and up-to-date log of Quotes, Proposals, Change Orders, and Work Orders.
· Create and distribute Work Order Books for awarded jobs to the company's different departments.
· Ship steel, wood, and glass samples to clients per the Project Coordinator's request.
· Keep inventory of steel color samples, such as Galvanized and Metalized Burnished Bronze, Gun Metal, and Antique Coin.
· Keep contact master lists updated.
· Maintain and update spreadsheets and Job Binders.
· Answer and route call for three respective companies.
· Greet, screen, and direct visitors and/or phone calls to the appropriate person and/or department.
· Keep Lobby supplies stocked (i.e. eating utensils, plates, cups, coffee creamer, filters, sugar, etc.).
· Sort and open the mail and communicate when boxes arrive to the appropriate department/personnel.
· Ensure the maintenance of the company copier (keep toner stocked, paper, etc.) as well as call technicians when necessary.
Qualifications and knowledge:
· Language proficiency in Spanish.
· High School Diploma or general education degree (GED) required.
· One (1) year of relevant work experience is required, preferably as a receptionist or administrative assistant.
· One (1) year of customer service support experience.
· Intermediate proficiency with Microsoft Word, Excel, and Outlook.
· Professional Phone Etiquette.
· Interpersonal Skills, both in writing and verbal communication.
· Ability to multi-task in a fast-paced atmosphere.
Full-time position
1st shift - 7:30 to 4:00 pm (Mon - Fri)
Pay range: $20 - $23 (DOE)
