Reputable construction management company in the Malibu area seeking to hire an Executive Assistant Full - Time or Part -Time. Must have reliable transportation and the ability to commute to Malibu. Working from home part-time may be an option for the right person. Hours of operation is from Monday-Friday 8am-4PM.
Duties Include:
-Provide administrative support to project manager(s), Owner, and other construction management staff
-Answer incoming phone calls and respond to emails in a professional way
-Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs
-Prepare forms such as change orders, Insurance forms, purchase orders, service agreements, and subcontracts
-Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
-Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team and owner.
Qualifications:
-Familiar with Quickbooks - not required but ideal
-High school diploma is required - additional college such as an associate’s degree or bachelor’s degree is very valuable
-3 years of experience of administrative experience is needed - previous administrative duties in a construction office is ideal
-Familiarity with the construction industry is desired, but not required
-Excellent time management, organization, and communication skills are needed
-Proficient in computer skills, especially MS Office (Word, Excel, and Powerpoint)
Please email your resume to the attached email for consideration.
