Job Title: Business Operations Assistant (Part-Time)
Company: DaVinci Coatings, LLC
Location: Remote (in-office every Friday morning in Denver, CO)
Compensation: $28–$35/hour for 12–18 hours per week, depending on experience, with potential to grow into a full-time role
Benefits: PTO, professional development stipend, flexible schedule
About DaVinci Coatings
DaVinci Coatings is a fast-growing, women-owned, 5-star rated commercial and residential painting company based in Denver, CO. Over the past year, we’ve experienced significant growth and continue to expand through strong relationships with general contractors, business owners, and homeowners.
We specialize in large-scale commercial painting projects while providing the same attention to detail for residential clients. Our employees and subcontractors are our most important asset, and we strive to create a supportive, professional, and organized work environment.
About the Role
We’re looking for a part-time Operations Manager to keep the trains running and help us build a strong operational foundation as we continue to grow. This role will be responsible for painter onboarding, internal systems and processes, payroll, basic financial support, and executive support to our co-founders.
You’ll also have the chance to contribute to marketing and communications, including organizing webinars and helping maintain our social media presence.
You might be a great fit if you:
Have experience in operations, administration, or project support in a construction, painting, or contracting environment
Understand the workflow of commercial or residential painting projects, subcontractor management, and client relations
Love keeping things organized and humming (your spreadsheets have spreadsheets)
Are highly self-directed and proactive – able to work independently but know when to ask for support
Have a healthy respect for strong systems and a knack for finding clarity in chaos
Can manage up effectively, keeping leadership organized and on track
Aren’t afraid to ask questions and propose new ways of doing things
Enjoy a wide variety of tasks and find satisfaction in making others’ work lives easier
Are curious, tech-savvy, and comfortable learning new systems and tools
Are excited about the opportunity to help shape the internal culture and infrastructure of a growing company
Ideal Qualities for Payroll Responsibilities
Highly Detail-Oriented: Ensures accurate payroll processing and data entry
Reliable and Responsible: Meets deadlines consistently to ensure timely employee pay
Confidential and Trustworthy: Handles sensitive employee information with discretion
Organized: Manages multiple tasks and records efficiently
Analytical: Identifies and resolves payroll discrepancies quickly
Tech-Savvy: Comfortable using payroll software, spreadsheets, and other digital tools
Communicative: Able to explain payroll questions to employees clearly and professionally
Integrity-Driven: Maintains ethical standards in handling all payroll and financial information
What You Will Do
Employee & Subcontractor Operations
Support onboarding and setup for new painters and subcontractors (certifications, compliance forms, contracts)
Maintain key internal employee and subcontractor records
Finance & Payroll
Manage payroll, including certified payroll for prevailing wage projects, using Patriot Payroll
Process accounts payable and ensure bills are paid accurately and on time
Track job costs, labor, and materials
Collaborate with the accounting team to prepare for tax season and maintain accurate financial records
Operations & Process Improvement
Maintain organized digital files and company records
Provide administrative support to leadership, including scheduling, meeting prep, and logistics
Help develop and improve internal processes and systems
Contribute ideas to streamline workflows and enhance efficiency
Marketing & Communications
Support social media posting and basic marketing initiatives
Assist with small marketing campaigns and company communications
Minimum Qualifications
3+ years in an operations, administrative, or office management role, ideally in construction, painting, or contracting
Proficiency with Patriot Payroll, Excel, and digital tools (Google Workspace, QuickBooks, etc.)
Strong organizational and communication skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Self-starter mentality with comfort working independently
Bonus Points:
Familiarity with certified payroll and government contract requirements
Spanish language skills
Social media or marketing experience
Based in the Denver metro area
DaVinci Coatings, LLC is an equal opportunity employer and strongly encourages applications from candidates of all backgrounds.
