As a member of CoreSite's Procurement Department, the Contract
Administrator will support the development and operation of new and existing
data centers by processing contracts and purchase orders with third-party
partners, managing indirect procurement vendors, and ensuring adherence to
procurement processes and compliance best practices.Duties:
Review independent contractor's agreements, purchase orders, and change
orders for accuracy and completeness
Review lien waivers, collaborate with contractors and vendors to ensure
forms are completed to Company standards, and work closely with Accounts
Payable to ensure compliance with the Company's lien waiver policy Supports
the Director of Procurement with competitive bidding activities, including
document preparation and analysis
Manage the purchasing card ("Pcard") program, including overseeing
the monthly accounting process and user management
Identify issues, troubleshoot, and provide guidance to assist CoreSite
Managers in ensuring timely contractor payments and equipment procurement
Coordinate with Accounting, Accounts Payable, Legal, Facilities and
Construction departments to resolve issues related to contracts, purchase
orders, lien waivers, and import document requirements
Validate and process purchase orders in the system on a timely basis
Collaborate with requestors and approvers to ensure accurate entry of procured
service or material information and related sales/use taxes into the
purchase order system
Facilitate and manage the new vendor onboarding process, including
requesting W-9s, gathering vendor information, and conducting background
checks
Verify that all Certificate of Insurance (COI) documents from vendors meet
company requirements and are up-to-date before vendor perform services at any
CoreSite location
Work closely with CoreSite's Tax Manager and Accounts Payable team to ensure
that contractor and vendor contracts, along with related purchase orders,
include the appropriate state and local tax requirements
Manage the identification of Supplier Diversity designations and partner with
Director of Procurement to support Supplier Diversity initiatives
Promote and demonstrate behaviors consistent with CoreSite's culture and 6
Core Values
Manage the procurement process for indirect spend, including but not limited
to, HR, marketing, office and breakroom supplies
Support the implementation of Contract Lifecycle Management (CLM)
Facilitate the vendor score card process by soliciting feedback from major
stakeholders, compiling it into a digestible format for vendor
presentations, and analyzing performance trends over previous years for
Supplier Business Reviews
Special projects as assigned
Knowledge, Skills & Abilities
Hands-on, self-starter who is disciplined and detail orientated, with the
ability to work independently as well as in a team setting, who can
consistently deliver highly accurate and timely work
Excellent listening, written, verbal, organizational and interpersonal skills
Ability to quickly learn systems like ERP systems (e.g. JDEdwards,
Oracle, MRI)
High degree of proficiency with Microsoft Office software (Excel and Word)
Demonstrates a strong work ethic and accountability for meeting deadlines
Ability to work in a fast paced and evolving business environmentEducation/Experience
2 - 5 years' experience as Contract/Procurement Administrator preferred
Bachelor's degree in related field preferredPhysical Demands:The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.While performing the duties of this job, the employee is occasionally
required to stand, walk, sit, use hands to handle or feel objects,
reach with hands and arms, climb stairs, balance, stoop, kne l,
talk, and hear. The employee must occasionally lift and/or move up to 25
poundsCompensation:Compensation for this role includes a base salary between $69,000 and
75,000 annually. This role is also eligible for an annual bonus and
equity, based upon individual and company performance.Posting Timeline: This position is expected to be open for applications
through September 27, 2024Not only does CoreSite have a fun, team-focused
work environment, but we also offer great benefits to all employees
regularly scheduled to work more than 20 hours a week!
First-day medical insurance through Cigna with generous premium cost coverage
Dental insurance through Delta Dental
Vision insurance through VSP
Telemedicine through MDLive for Cigna
Healthcare and dependent care flexible spending account (FSA) plans
Health saving account (HSA) plans for employees participating in the High
Deductible Health Plan
Life, AD&D, short-term disability, and long-term disability insurance
fully paid by the company
Voluntary coverage benefits for supplemental life, critical illness,
accident, and hospital insurance
First-day eligibility for 401(k) savings plan through Fidelity, which
includes an attractive matching company contribution
Discretionary annual bonus and equity incentive plan
Employee stock purchase plan (ESPP) with a 15 percent discount
16 days of paid time off (PTO)
