JOB SUMMARY The Maintenance Supervisor is a hands-on supervisor responsible for leading the efforts of the maintenance team to ensure the property is in top condition.
MEASURES OF SUCCESS Resident feedback on quality and timeliness of resident services provided; tenant turnover.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Supervise and schedule maintenance activities for the property and maintenance staff. ● Supervise maintenance staff and communicate assignments and major tasks to be completed. ● Complete and evaluate the daily/weekly completion of all work orders. ● Monitor and maintain required permits for operating the property, such as pool, elevator, etc. ● Assist the property manager with supervising all work by outside contractors. ● Ensure all equipment is operated in a safe manner. ● Create schedules and be available for “on-call” for after-hours, weekend, and holiday emergencies. ● Inspect each vacant unit during and after make-ready activity. 2. Coordinate, schedule and respond to service requests. ● Establish priorities for service request and assign service request to maintenance staff. ● Repair/replace appliances, plumbing systems, AC/heating/electrical systems as needed. ● Repair/replace any unit material and perform regular maintenance requests. ● Identify and schedule preventative maintenance, such as filter change, power washing, etc. ● Develop maintenance schedules and enforce them among maintenance staff. 3. Order Supplies and manage the maintenance budget. ● Assist the property manager in the budget process and ordering of materials and supplies. ● Obtain approval prior to placing orders for major expenses and for unbudgeted items. 4. Manage property maintenance personnel. Page 1 of 6 ● Create, mentor, and manage a cohesive maintenance team in accordance with policies. Job Description: Maintenance Supervisor ● Ensure staff receives new hire safety orientation as well as annual safety training. ● Report any worker’s compensation issues and/or employee incidents immediately.
QUALIFICATIONS ● Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. ● Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. ● Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. ● Computer Skills: To perform this job successfully, an individual should have strong computer skills in Microsoft Word, Outlook, and Excel software. Experience in conducting Internet searches and using online calendars and databases.
EDUCATION AND/OR EXPERIENCE
Required ● High school diploma or GED. ● Minimum two years’ general residential maintenance experience. ● Working knowledge of HVAC, plumbing, electrical, fire protection, and energy management systems. ● Certifications/licenses as required by local, state, or other regulations. ● Must have reliable transportation, maintain auto insurance, and have a valid driver’s license. ● Strong communication and customer service skills. ● Ability to work on-call as scheduled and work weekends and after hours as necessary. Preferred ● One year supervisory experience. ● Bilingual or multilingual skills.
COMPETENCIES To perform the job successfully, an individual should demonstrate the following competencies: Productivity ● Dependability – Follows instructions; responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan. ● Initiative – Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed. ● Integrity – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values. ● Planning/Organizing – Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans. Page 2 of 6 Customer/Resident Focus Job Description: Maintenance Supervisor ● Customer Focus – Responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments. ● Confidentiality – Maintains confidentiality of sensitive information. Decision Making ● Judgment – Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making processes; makes timely decisions. ● Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions. Business Skills ● Analytical/Reasoning – Synthesizes basic and varied information; collects and researches data; uses intuition and experience to complement data and make recommendations. ● Communications – Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods. ● Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality. ● Quantity – Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly. Job Skills ● Attendance/Punctuality – Is consistently at work and on time; ensures work responsibilities are covered when absent. ● Continuous Learning – Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others. ● Job Knowledge – Exhibits competency in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively. ● Use of Technology – Demonstrates required skills; adapts to new technologies; uses technology to increase productivity; keeps technical skills up to date. Teamwork ● Conflict Resolution – Encourages open communication; confronts difficult situations; maintains objectivity; keeps emotions under control; uses interpersonal and negotiation skills to resolve conflicts. ● Cooperation – Establishes and maintains effective relationships; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts. ● Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed. ● Collaborative Leadership – Builds relationships; handles conflict in a constructive manner: works with employees to resolve issues. Page 3 of 6 Job Description: Maintenance Supervisor ● Achievement-Oriented Leadership – Identifies challenges and addresses them directly; sets an example.
PHYSICAL DEMANDS While performing the duties of this position, the employee is frequently required (50 to 100% of the time) to: ● Walk the property. ● Bend, stoop, squat, or kneel to perform maintenance activities. ● Climb stairs to access upper level units and interior units with multiple levels. Climb or work from a ladder. ● Push or pull to move equipment, appliances, and open or close doors. ● Reach above shoulders to perform routine maintenance repairs, stock, and remove equipment. ● Grasp, grip, turn hands, and have finger dexterity to handle sharp objects, maintenance tools, open and close ladders, use telephone/pager/two-way radio. ● Talk or hear when interacting with residents, management, or other visitors to the property, both in- person and on the phone. Lifting Requirements While performing the duties of this position, the employee is required to lift, move, and carry items such as mail, supplies, packages, ladders, cases of paper, soda, or water according to the following frequency: ● Between 1-25 lbs.: ● Between 25-75 lbs.: ● Between 75-150 lbs.: ● Over 150 lbs.: Constant Need (50 to 100%) Frequent Need (33 to 50%) Occasional Need (1 to 33%) Rare Need (Less than 1%) Lifting and carrying weights exceeding 50 pounds is accomplished with assistance from one or more persons and using appropriate equipment such as carts. Personal protective equipment, such as a back brace, must be worn when needed. Vision Requirements Specific vision abilities frequently required (50 to 100% of the time) by this job include close vision, color vision, depth perception, and ability to adjust focus to: ● Complete maintenance and cleaning requests. ● Observe cleanliness or maintenance issues throughout the property. ● Complete forms, review reports, and enter data on the computer. ● Observe areas needing attention or correction. ● Read cautionary labels and respond to written instructions from management. Speaking and Hearing Requirements Specific speaking and hearing abilities frequently required (50 to 100% of the time) by this job. ● Verbally communicate via telephone and in person with staff, residents, vendors, etc., for the purpose of receiving information and or direction. ● Expressing or exchanging ideas by means of the spoken word. ● Ability to receive detailed information through oral communication.
