TO APPLY
Interested individuals should send a cover letter and resume to sshattuck@continentaldividetrail.org with the subject line “Office Manager and Bookkeeper Application”. The application deadline is Sunday, August 18, 2024.
Location: Golden, Colorado
Status: Full-Time, Non-exempt, Salary
Reports to: Director of Operations
Start Date: 9/9/2024
Starting Salary: $49,000.00
The mission of the Continental Divide Trail Coalition is to complete, promote, and protect the Continental Divide National Scenic Trail by building a strong and diverse trail community, providing up-to-date information to the public, and encouraging conservation and stewardship of the trail, its corridor, and the surrounding landscapes.
POSITION SUMMARY
The CDTC Office Manager and Bookkeeper is an integral member of the CDTC staff, assisting in maintaining a highly functioning office in Golden. The position supports the CDTC in bookkeeping, office management and administration, membership and donor tracking, as well as Board of Directors support. They work in an office setting, with a desire and ability to be in the Golden office three to five days a week. The Office Manager and Bookkeeper is often the first point of contact for the Organization, with a desire to manage the office and administrative duties of the Organization. The Office Manager and Bookkeeper is essential in the support of many programs through the upkeep of data and documentation of CDTC business operations. They will adhere to internal controls of the organization, promoting separation of duties and audit compliance with the assistance of the Director of Operations.
GENERAL ACTIVITIES, RESPONSIBILITIES, AND DUTIES
1. Bookkeeping
● Assist with coding transactions in QuickBooks Online.
● Aid in preparing monthly reconciliations of CDTC business accounts.
● Receive physical checks and prepare weekly & bi-weekly bank deposits.
● Receive invoices and prepare payments.
● Prepare adjusting journal entries with guidance and oversight.
● Pull and prepare periodic financial reports for review.
● Works with the Director of Operations to ensure compliance for cash receipts.
2. Office Management
● Ensures an efficient and high functioning office environment in the Golden, Colorado office.
● Tracks and identifies purchase needs for office and shipping supplies.
● Fulfills online store orders, tracks and maintains CDTC merchandise to continuously maintains accurate inventory.
● Answers the phone, answers questions or routes calls to appropriate persons or resources.
● Checks CDTC voicemail system for new messages daily and returns calls where necessary.
● Administers CDTC’s trail completion certificate program.
● Coordinates timely public inquiry responses.
3. CDTC Membership and Donor Tracking – Database Management
● Receives incoming mail on a daily basis; prepares and organizes new memberships, membership renewals, and donation information.
● Follows CDTC’s donation acceptance policy and notifies the senior leadership team of new donations outlined in the policy on a daily basis.
● Enters all donations into CRM and ensures accurate data entry and regular data hygiene.
● Processes and organizes sending of official thank you letters to all donors; works with the development team to regularly update thank you letters and other materials.
● Supports data entry and tracking mechanisms for appeals.
4. CDTC Board of Directors Administrative Support
Works with CDTC Executive Director to prepare, coordinate and support CDTC Board Meetings.
● Supports and aids the CDTC Executive Director with general administrative duties and requests, as needed to support the smooth operation of the CDTC Board of Directors.
● Assists CDTC Board of Directors Secretary to review meeting minutes and distribute to the BOD as necessary.
QUALIFICATIONS & PREFERRED SKILLS
EDUCATION
High School Diploma, or equivalent certificate of completion. Minimum of one year of relevant professional experience in bookkeeping, accounting, administration, office management or equivalent experience in an office setting.
Training in specific areas through agency or professional training programs is welcomed.
Required Skills
● Experience working in Intuit QuickBooks Online or other similar accounting software.
● Experience with Microsoft Office Suite (Excel & Word), as well as Google applications (Sheets, Drive, Docs, Calendar, Gmail).
● Mission-centric individual who supports the CDTC’s mission to complete, promote, and protect the Continental Divide National Scenic Trail.
● Ability to work as part of a small team.
● Ability to ask for help as well as support others when help is needed.
● Excellent oral and written communication skills.
● Understanding of accounting concepts and applications.
● Ability to manage and calculate accounting figures.
● A commitment to support Justice, Equity, Diversity and Inclusion efforts of CDTC.
● Self-starter with good judgment and initiative to work independently, at times.
● Exceptional organizational skills and strong attention to detail.
● Ability to meet deadlines and set priorities to accomplish duties associated with the position.
● Familiarity with CRM systems and other office software (Stamps.com, Google Suite, Drop Box, Monday.com).
Highly Desirable Skills
● Experience participating in month end accounting tasks.
● Experience as a bookkeeper, administrative assistant, or office manager in an office or hybrid setting.
● Demonstrated experience in customer service with desire to engage with the general public.
● Demonstrated proficiency in written and oral communication skills.
● Experience working with NeonOne or similar CRM database software.
● Experience with Monday.com or similar project management tools.
Desirable Skills
● Experience with long distance hiking trails and the National Trails System, or a desire to learn more.
● Familiarity with the Rocky Mountain West.
● Experience working with Volunteers.
● Familiarity with WordPress or other website programs.
SUPERVISION AND WORK ENVIRONMENT
The Office Manager-Bookkeeper will work in the Golden office and under the direct supervision of the Director of Operations with frequent requests from the Executive Director and Director of Development. They will work with other CDTC staff members to achieve successful deliverables and to gain a broad understanding of the breadth of work associated with CDTC’s mission.
COMPENSATION AND BENEFITS
$49,000 annual salary. CDTC also provides benefits including generous annual leave and paid holidays, personal health days, CDT experience days, monthly health insurance stipend, cell phone reimbursement, and 403(b) retirement plan contributions.
EOE Statement
CDTC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or other protected status. For information about CDTC, please visit our website at www.continentaldividetrail.org.
