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Program Generalist Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4404431) Apply Program Generalist Salary $50,820.00 - $66,912.00 AnnuallyLocation Lakewood, COJob TypeFull TimeJob NumberRAA DCJ 10431DepartmentDepartment of Public SafetyDivisionDivision of Criminal JusticeOpening Date02/25/2024Closing Date3/5/2024 5:00 PM MountainFLSADetermined by PositionPrimary Physical Work Address700 Kipling Street, Lakewood, CO 80215FLSA StatusNon-Exempt; position is eligible for overtime compensation.
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Department InformationThis position is open to Colorado residents only. A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months. Appointments are made close to the lower end of the salary range. HYBRYD SCHEDULE: Two days required to work on site. Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communitiesOur Vision - Creating safer and more resilient communities across ColoradoOur Core Values – Unity, Honor, ServiceCDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer. See our EEOD Utilization Report (2020)Why Do I Love My Job at CDPS (https://youtu.be/4Mtee6cKct0) At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans! Careers with a purpose:If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join! We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery. You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community! When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be. Unmatched Benefits: We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities! Did you know that only 15% of employers offer a defined contribution plan? CDPS offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus 401K and 457 plans. The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services. CDPS provides generous time off including 11 paid holidays per year plus vacation, sick leave, and wellness days. Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts. Additional benefit we offer include reduced college tuition at CSU Global and DeVry University. Description of JobAbout the Work UnitThis work unit exists to improve the physical and emotional recovery of Colorado’s crime victims and to restore victims’ confidence in the criminal justice system. To achieve this goal, the unit conducts the following statewide activities: Development, implementation, and enforcement of the Standards for the administration of victim programs;Revised January 2020 Colorado Department of Public Safety 2 Investigation, mediation and enforcement of compliance with constitutional and statutory requirements to protect the rights of crime victims; Development of public policy initiatives for victim services in Colorado, including coordination and collaboration with state and local public and private non-profit and governmental victim service agencies; Training and education; Administration of federal formula grants, federal discretionary grants, and a state grant program; Staffing of the Crime Victim Services Advisory Board, which has statutory responsibilities and funding recommendation responsibilities; Data collection and reporting to the legislature, the general public and the federal government; Administration of the Sexual Assault Victim Emergency payment program; which includes the review and authorization of payments for forensic medical exams and medical costs in certain situations; and, Staffing of the Human Trafficking Council, which has statutory responsibilities for policy recommendations to the General Assembly.About the JobThis position exists to provide administrative support to the Office for Victims Programs by assisting with four federal and state grant programs, the Crime Victim Services Advisory Board, the Victim Rights Compliance program and two quasi regulatory process for local VALE and Victim Compensation. This position has a strong understanding of the programs within OVP and triages phone calls to provide callers with the appropriate resources within the 22 judicial districts and if needed the callers may be referred to another staff member within OVP.Key ResponsibilitiesProvides the Office for Victims Programs administrative support which includes, but is not limited to, taking minutes for unit meetings, maintain various phone and mailing lists, editing and refining unit reports, daily distribution of mail, ordering office supplies, and triaging daily phone calls and routing to the appropriate staff person, proactively finding meeting space for unit meetings and Board meetings which includes evaluating space needs depending on the type of meeting that is scheduled.Makes proper referrals and responds to inquiries from Board members, subgrantees, and the general public. This position is the first line of contact for numerous phone calls received that must be properly referred to unit personnel, other units within the Division of Criminal Justice, other state or local governmental agencies, or private agencies. Acts as the point of contact for operation and maintenance of copies, printers, computers, and telephones, and will coordinate with vendors as needed for the repair of these items.Registers participants, trouble shoots facility and technology needs during meetings and conferences. Tracks resource needs for the team and finding ways to communicate these resources (often in a Team Drive) and creates resource materials/teaching aids for the rest of the OVP team.Writes and maintains the desk manual to outline procedures relevant to support the programming for the Office for Victims Programs.Works with the VRA Specialist to prepare for the monthly VRA Subcommittee meetings. This includes packet preparation for the Board members, handling all meeting logistics including meetings space and lunches for Board members. Taking detailed and accurate minutes at the VRA meetings. Archiving VRA complaints according to record retention policies.This position works closely with the financial team lead and the unit manager to process all administrative expenses that are paid with the state and federal funding. This includes the creation of ERFS, the review of travel expense forms, supply orders, management of IT equipment and subscriptions, and tracking purchase ordersThis position is the SME in the unit for the creation of Official Function Forms (OFF) and has the responsibility of training new administrative staff on the policy and documentation needed for OFFs. This position trains new administrative staff on how to manage commercial credit cards each month and the documentation that should accompany any commercial credit card statement to accurately reconcile the card prior to submitting it to the unit manager for approval.This position is responsible for preparing all of the Sexual Assault Victim Emergency (SAVE) program payments for review and signature by the unit manager.This position has to have a working knowledge of procurement rules, accounting procedures, and CORE.This position is responsible for the maintenance of documents on the OVP website pages including the addition of new material to the website, removal of old material, and the creation of new pages for OVP programs. All of this has to be completed in compliance with CDPS branding standards and compliance with accessibility rules and laws. This position must complete multiple trainings and reference OIT resources to stay up to date on accessibility standards and laws as well as branding standards.This position has to coordinate with the DCJ project manager and the DCJ public information officer to ensure that the website is up to date. In addition, the position has to coordinate with these same positions to make sure that there are not concerns about new information that is added to the websites so it is accurate and the information is shared in a timely manner.Creates content with accessibility in mind. Creates, produces, and publishes primarily text-based content.Ensures compliance with digital accessibility regulations and requirements by performing the following duties andresponsibilities.Incorporates content accessibility requirements (semantic structure, meaningful links) into content authoring workflowsCreates alternatives for media content, such as image descriptions and figure captionsUses content authoring and publishing platforms that support accessibilityPartners with colleagues and team members to prioritize accessibility in content production.Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsNOTE: To be considered for this position, you must meet one of the following options for consideration.MINIMUM QUALIFICATIONS: Four (4) years of specialized experience in general or programmatic support of a program or work unit, and financial administrative experience. ORBa chelor's degree in any field.REQUIRED COMPETENCIES
Excellent communication skills;
Strong customer service skills;
Collaborative, professional, enthusiastic, positive attitude, able to collaborate, communicate and cooperate with multiple cross-functional partners;
Execute good judgment and acumen in solving problems. Building strong working relationships and responding to the needs of partners and stakeholders.
WORK ENVIRONMENT
Office, sedentary.
This position will work within a hybrid model of home and office (located in Lakewood, CO), with minimum of two days required on site.
CONDITIONS OF EMPLOYMENT
Requires successful completion of a background investigation that includes a polygraph exam and fingerprint based criminal history search.
APPEAL RIGHTSIf you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.Supplemental InformationARE YOU IN NEED OF AN ACCOMODATION? If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources at cdpshr@state.co.us .EQUITY, DIVERSITY AND INCLUSION STATEMENTThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department at cdpshr@state.co.us .NOTIFICATIONS All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
