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Job Descriptions:ABOUT US: The World Council of Credit Unions ('WOCCU') is the global trade association and development organization for the world’s credit unions and financial cooperatives. WOCCU engages in advocacy, development and education to champion and grow credit unions and cooperative finance worldwide, under the belief that all people should have access to affordable, reliable, and sustainable financial services. WOCCU’s financial inclusion programs reach rural and remote areas through its unparalleled global footprint - a network of over 82,000 institutions owned by over 400 million members in 100 countries. For more information please visit: https://www.woccu.org (https://www.woccu.org/?undefined&frame=1) . PRIMARY PURPOSE:WOCCU is seeking a Staff Accountant - Corporate who will performance various accounting duties of the organization including processing accounts payable invoices, employee expense reports, corporate credit card statements, payroll, and receipts that originate from trade association, international training, conferences, and donations. Duties will also include maintenance of accounting files and general administrative support to the accounting department. PRIMARY RESPONSIBILITIES:
Accounts Payable Processing (40%):
Match invoices and other payment requests to supporting documentation. Review for adherence to organizational policies and procedures, accuracy, and completeness. Reconcile vendor statements, research, and correct discrepancies. Calculate the allocation split by cost center of invoices, if needed, and gather necessary backup documentation. Process invoices for timely payment through data entry into the accounting software.
Process employee travel advances, expense reports and related credit card charges.
Follow-up with staff to inform and/or educate them on proper completion of expense reports and application of corporate policies as they relate to travel & other business expenditures.
Maintain vendor information and any related tax information. Prepare vendor 1099s as required.
Utilize Bill.com to process weekly accounts payable and process payments.
Monitor the Accounting electronic mailbox for incoming invoices and other correspondence. Respond to all vendor inquiries in a timely manner.
Provide audit support by pulling and filing all required documentation to be reviewed by external auditors.
Review monthly A/P aging for accuracy.
Payroll Processing (40%):
Manage the planning and execution of payroll processes and systems to result in compliant bi-weekly payrolls that include U.S. multi-jurisdictional and global employee staff base with varying citizenship statuses.
Ensure compliance with Dept. of Labor, IRS, multiple state/local government agencies, Department of State, USAID, and WOCCUAdministrative Policies. This includes, but not limited to, wage and hour law, international pay requirements, supplemental earnings, taxable fringe benefits, imputed income, state disability and paid family leave, notice/posting requirements, garnishments, bankruptcies, child support orders, unemployment insurance, workers compensation, foreign earned income exclusion, business registrations, and reporting requirements.
Oversee the output from payroll service provider to ensure accurate paycheck calculation, tax withholding, and deductions.
This position is responsible for auditing the quarterly tax filings, 941s, and W2s for accuracy, tax liability variances, and timely tax deposits.
Maintain in-house project billing and time/attendance system. Provide related employee assistance, orientation, and proactive communications.
Maintain understanding of generally accepted accounting principles. Responsible for accurate Accounts Payable and journal entries on a bi-weekly, monthly, quarterly, and yearly basis related to payroll.
Reconcile payroll, tax, and benefit accounts calculating adjusting and reclass journal entries as needed.
Research, analyze, and resolve related issues and questions.
To improve efficiencies, work with Human Resources and Accounting Team to formulate and streamline processes and procedures in other areas not mentioned above.
Accounts Receivable Processing (20%)
Process cash receipts and communicate receipts to the respective department staff.
Account for donations, including reconciliations to the CRM and management reporting on outstanding receivables and received but unearned.
Produce, distribute, and provide support as needed for monthly journal entries, general ledger accounting reconciliations, management financial reports and supporting schedules as needed.
Serve as an accounting department liaison and provide support to other departments for inquiries about expenditures and budgets.
Maintain files and documentation in accordance with company policy, the records retention schedule, and accepted accounting practices.
Provide data entry and general administrative support to all accounting staff.
Disburse, balance, and reconcile petty cash.
Other Duties as Assigned
COMPETENCIES:Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members. Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. Applications will be accepted on a rolling basis. However, the first review date of applicants will be on Monday, July 1, 2024. To be considered for the first review date, please submit your application by 5 p.m. EST on Monday, July 1, 2024. Our D.C. Office has a hybrid working model that requires staff to come in the office twice a week. Our Madison, WI office is fully-remote.We're an equal opportunity employer. All applicants will be considered for employment without consideration of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.Required Experience:QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to allow individuals with disabilities to perform the essential functions. Education and Experience: High School diploma. Associate degree in Accounting preferred, or three years of experience in an office setting to include alpha and numeric keying, alpha filing, accounts payable, accounts receivable, and corporate accounting experience. Language Skills: Effective communication skills. Must be able to write standard correspondence. Must have the ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Fluent in English. Bilingual in Spanish is a plus. Keyword: Staff Accountant -CorporateFrom: World Council of Credit Unions
