COMPANY DESCRIPTION:
We are a Commercial Mechanical firm currently seeking a full-time Administrative Assistant with proficient knowledge of QuickBooks, Microsoft Excel, and Microsoft Office to join our team. We are looking for a dependable, sharp individual who is detail-oriented with 5+ years of related office experience and a strong will to learn.
POSITION OVERVIEW:
This individual will directly assist our Project Managers/Estimating Department. Must be dependable, detail-oriented, and able to multi-task and follow through.
KEY RESPONSIBILITIES INCLUDE:
- Answer telephones
- Schedule, confirm, and follow up on appointments
- Serve as assistant to Project Managers
- Communicate directly with our crews outside throughout the day
- Draft Project contracts with Project Managers
- Manage Federal, State, and Commercial Projects
- Process and distribute incoming calls, email, and mail
- Manage accounts receivable and payable items (processing invoices, entering bills, preparing invoices, generating financial reports, monthly bank reconciliations etc)
JOB REQUIREMENTS:
- Excellent verbal, written, and customer service skills.
- Prior Office experience.
- Experience in the Construction industry is preferred.
- Experience in working with Government Billing WAWF and IPP is preferred.
- Thorough knowledge of general office procedures and equipment.
- Strong proficiency with QuickBooks (Highly desirable)
- Proficiency in MS Office and/or Google Platform.
- Must be highly motivated to meet department objectives.
- Ability to function in a fast-paced environment.
- Self Starter with great organization skills, especially time management skills.
- Strong Knowledge of Microsoft Excel.
- Ability to handle multiple projects at once.
- Passes Critical thinking and problem-solving skills, adaptability, organizing, and stress tolerance
- Ability to "go the extra mile" to complete important tasks
BENEFITS:
In addition to competitive wages and a casual, friendly office environment, we offer Health Insurance, Dental Insurance, Life Insurance, Short Term Disability, Long Term Disability, 401K, Paid Holidays, and annual vacation per company policy.
APPLY NOW
Please send your resume as an attachment to the above email address with "Sr. Administrative Assistant" in the subject line.
We are an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.
