We have an immediate opening for an administrative assistant to join our growing team. 3Vi is a small consulting firm with locations and systems professionals located throughout the U.S.
This role is hybrid, primarily based out of our upcoming new location in Saint Johns County and with some work from home flexibility.
Job duties include, but are not limited to:
- Set up and organization of our new office in Saint Johns County
- Scanning and organizing files stored in our local office, creating filing systems for hard copies and scanned copies
- Printing and binding documents and reports, presentation folders, proposal documents
- Receiving and sending mail/packages
- Scheduling meetings and arranging company events
- Taking meeting minutes and preparing letters
- Answering company phone and routing calls
- Supporting senior leadership with tasks as assigned, including creating expense reports, purchase orders, sending emails, setting up meetings, travel bookings, new hire orientations and interviews
- Calling suppliers and vendors, placing orders, purchasing, creating purchase orders
- Research tasks related to administrative duties
- Writing social media posts and email bulletins
- Light bookkeeping tasks
- Tracking hours worked by team, supporting development of invoices
- Creating spreadsheets and producing word documents, compiling and editing PDFs
- Sending internal company updates and bulletins
- Ordering office supplies for all company locations and employees
- Ordering PPE for staff
- Tracking employee anniversaries and birthdays, learning and development courses
The ideal candidate must be a self-starter, motivated, reliable, and able to work with minimal supervision. Excellent attention to detail is a must. A professional telephone manner is required for this role. This position will require regular communication with our remote team on the west coast as well as in-person responsibilities in our new office. Part-time or full-time. Availability during west coast business hours would be a plus.
Qualifications:
Minimum high school diploma
Excellent communication skills - written and verbal
Experience using Teams, Excel, Word, PowerPoint
Attention to detail
Past experience in similar role is a plus
Salary:
$25/hour entry level up to $35/hour for over 5 years of experience as an executive assistant or office manager
Benefits package available for full-time employees (medical, dental, vision)
Please submit your resume and a covering letter to our email address, info@3vi.us. Interviews will be held first week of August.
References must be available upon request.
We are an equal opportunity employer.
