The Coordinator Lead plays a vital role in supporting the Office Manager and the broader team by overseeing daily operations, managing key projects, and ensuring compliance. Acting as a point of escalation and stepping in during the Office Manager’s absence, this role drives efficiency, streamlines workflows, and fosters team engagement. By collaborating with internal teams, external vendors, and stakeholders, the Coordinator Lead contributes to achieving departmental goals while maintaining seamless operations. Strong organizational and leadership skills are essential for managing priorities, enhancing performance, and supporting the company’s overall mission.To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Additionally, the individual must possess and adhere to the following core company values:IntegrityPassionWork ethicEssential Duties and ResponsibilitiesIncluding but not limited to:Act as a liaison between the Office Manager and the team, ensuring consistent communication and alignment on goals and initiatives.Take the lead on team projects, initiatives, and process improvement strategies to enhance efficiency and engagement.Step in to lead the team in the Office Manager’s absence, ensuring continuity of operations.Monitor and ensure compliance with company policies, preparing necessary documentation for leadership review.Oversee and maintain accurate records related to compliance, team operations, and vendor management.Coordinate and oversee department projects, ensuring timelines and quality expectations are met.Schedule and manage vendor activities from start to finish, ensuring tasks are completed efficiently.Provide administrative support as needed, including preparing documents, presentations, reports, and maintaining department schedules.Assist with purchase orders, requisitions, and other team support tasks.Work efficiently within systems like SharePoint, HotSOS, and Asana to manage workflows and team projects.Ensure office areas are organized and maintained to company standards.Handle invoicing for executives, ensuring accuracy and timely processing.Identify opportunities for process improvements, including scheduling and workflow optimization.Monitor departmental spending, maintain budget compliance, and recommend ways to reduce costs.Implement initiatives to improve team engagement and morale within the department.Act as a central point of contact for communication with vendors, partners, and team members.
