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Administrative Assistant to DirectorUnited States, Georgia, AtlantaFlight Ops01-Jun-2022Ref #: 15055How you'll help us Keep Climbing (overview & key responsibilities)The Administrative Assist will be based in the Atlanta General Offices and assist with all aspects of daily operations in the Flying Operations and Compliance DepartmentsSummary of responsibilities (not comprehensive of all tasks): Organizing and coordinating office operations and procedures
Managing complex schedule(s), anticipating needs, resolving issues, and interacting positively with colleagues across various lines of business
Greeting visitors of all levels and resolving issues
Building strong rapport and relationships with administrative support peers, leadership, and support staff across the organization to increase effectiveness and solve problems smoothly
Exercising extensive calendar management for multiple leaders and resolving aggressive scheduling demands
Anticipating business needs and priorities, using strong interpersonal skills, planning and problem solving
Scheduling and managing small- and large-scale events and meetings, and thinking ahead on needs and timelines
Coordinating details of event planning and logistics including meetings, A/V conferencing set-up, conference rooms, presentation and materials preparation, agenda and speaker tracking, venue layouts, etc.
Acting as a guide and information source on procedures, processes, and practices
Assisting with documents and plans using MS Office (Outlook, Word, Excel, and PowerPoint) including drafting and/or prooing
Completing and reconciling vouchers and expense reports in a high quality and timely way
Gathering, compiling, and reporting information relevant to leader's area of responsibility
Assisting in development, implementing and monitoring internal business systems and procedures e.g. onboarding new members, managing planning
Ordering office supplies, coordinating facilities requirements, and preparing certain reports
Organizing domestic and international travel arrangements which includes flight reservations, hotels, etc.
Handling confidential personal and business information effectively
Keeping tabs and ensures timely completion of a high volume of daily events and requests.
Actively contributing to a positive group atmosphere
Practices safety-conscious behaviors in all operational processes and procedures.
What you need to succeed (minimum qualifications)Ability to juggle multiple responsibilities simultaneously.
Ideal candidate should be highly organized.
Prioritize tasks appropriately to include managing events, meetings and conference calls.
Proficient in various applications/websites such as DBMS, Sharepoint, Smartsheet, SkyHub, Microsoft Outlook and Deltanet (Ariba, Concur, BixTrip)
This position will be responsible for the support, management and execution of various corporate sponsored efforts and initiatives.
Must be a self-starter and have ability to work both independently and within a team environment.
Communicate effectively with personnel at all levels, both written and verbal.
Where permitted by applicable law, must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for U.S.-based job, if not currently employed by Delta Air Lines, Inc.
What will give you a competitive edge (preferred qualifications)Prefer previous knowledge of Flight Operations policies, procedures and manuals.
Prefer experience managing facilities and ordering supplies.
Ability to provide attention to detail, be organized, methodical and able to maintain strict confidentiality.
Will have to interface at all leadership levels within and outside of the organization.
Delta Air Lines, Inc. is an Equal Employment Opportunity / Affirmative Action employer and provides reasonable accommodation in its application process for qualified individuals with disabilities and disabled veterans. If you are a qualified individual, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings through this site, apply for jobs through Delta’s online system, or at any point in the selection process. To request a reasonable accommodation, please click here
