The Executive Ministry Assistant is a key person in our ministry who provides comprehensive administrative support to the Director of Ministries. Primary responsibilities include coordinating and assisting with details for the implementation of projects and various ministry initiatives, as well as churchwide / cross-departmental meetings and events. This person will also work with the Director of Member Engagement to provide administrative support for the membership process and membership events.Responsibilities of the Executive Ministry Assistant include but are not limited to:Provide administrative support for the Director of MinistriesRespond to Sunday visitor connect cards and send welcome notesTake notes at Vestry and Foundation meetings and execute or schedule needed follow-upsCoordinate covenant baptismsSend sympathy and celebratory letters to church membersFile sermonsCreate and submit expense reportsSteward the schedule for the Director of MinistriesSet up meetings, maintain calendar, act as gatekeeperAssist the Director in strategically planning meetings with church membersSupport COTA meetings (see the COTA Meetings Guide for an extensive list of all meetings)Create agendas for Monday Morning Meeting and Ministry Directors MeetingAttend meetings, as necessary, to take notes Schedule quarterly Directors check-in meetings Take “general” calls from front desk to direct cross-departmentally (minimal)Provide support for the worship serviceCoordinate announcements and communion needsCoordinate quarterly Super Coffee Hour eventSupport churchwide / cross-departmental eventsAssist with COTA-wide events Support Membership Engagement process (occurs quarterly)Maintain First Look RSVP list and actionable itemsTrack and follow up during the membership process on related paperwork/folders and membership meetingsComplete New Member Profiles and create nametags ahead of New Member Presentation SundayEnter all relevant data from membership process into databaseSet up and tear down for membership events (First Look and New Member Presentation)Create new nametags for First Impression ministry
