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DescriptionJOB DESCRIPTION: Coordinates, plans, supports, and executes groups (or programs) of enterprise-wide IT projects. Provides strategic input for project plan development, budget, and scope for each project in the program. Establishes and support the processes and standards involved with the program portfolio or projects. Manages the Project Management Life Cycle from beginning to end and establishes cohesion for achieving multi-disciplinary stakeholder and project team buy-in. Applies industry-accepted methodologies (i.e., Project Management Institute [PMI]) to ensure adherence to project management standards and requirements and to provide stakeholders with continual reports on project progress and performance. Assists and supports Project Management Office (PMO) employees. Performs project management research to improve and refine skills and to identify trends and best practices for improving PMO performance.Meets with stakeholders to validate business cases and to gather facts for establishing and gaining agreement on project charters. Creates project charters and analyzes business cases to validate and clarify issues, justify use of project resources and to anticipate risks. Consults with program and project sponsors to clarify project directives, scopes, deliverables, and timelines and to analyze risk. Conducts bid sessions and/or vendor RFP efforts to select and manage suppliers and supplier payments. Applies PM tools and methodologies to ensure project milestones are achieved and scope is maintained.Observes project team dynamics to ensure effective team member synergies and to resolve issues. Creates progressive project milestones for facilitating smaller-scale achievements and to motivate the project team.Gathers and analyzes project metrics to evaluate project performance and to manage issues, risk and changes of scope. Communicates with stakeholders, senior management, and project leaders to review project progress, discuss issues and resolutions and to authorize scope changes.Utilizes PM tools to manage project timelines and accuracy, ensure project resource commitments are met, and to track activities and variances. Performs assessments throughout projects to identify risks and potential impact and to develop response strategies for managing and mitigating risk factors. Closes project contracts to validate supplier statements of work (SOWs) and verify deliverables. Conducts project management research and studies trends and developments under the direction of the PMO Director to support PMO team members and industry colleagues. Performs related responsibilities as required.Determine program goals and priorities in consultation with IT Governance committees, CIO, Directors, or other key stakeholders. Act as primary point of contact for program governance committees, which might include executive and/or steering committees. Prepare regular updates and program status reports to program governance committees, the PMO, and key stakeholders.Assist project managers by coordinating communication plans, strategies and events outside the project teams. Manage and communicate a clear vision of the programs strategic objectives and support the project managers to achieve them. Assist project managers in selecting individual project team members. Create an environment to enable project manager and team success. Establish and lead organizational change management activities with all the interrelated project teams in the program. Coordinate the activities of the individual project managers to meet individual project and overall program milestones, taking care to assist in creating accurate project schedules, clear priorities, and a consistent change control process. Create a program charter with input from individual project managers.In consultation with project managers, analyze risks, establish contingency plans and identify trigger events and responsibility for risk mitigation for individual projects and the overall program. In consultation with project managers, ensure all project and program issues are recorded, reviewed, and resolved. Manage the program budget and any program-level procurement; monitor, but do not manage, individual project budgets; provide regular forecast updates on program financials, including actual vs. expected costsAssist project managers in identifying human resource constraints and conflicts across the individual projects.Assist project managers in analyzing actual performance against their individual project schedules and assist them in making adjustments consistent with plan objectives. Assist project managers in scope and change control for individual projects, ensure all project managers are aware of all changes, and seek approval from appropriate stakeholders prior to signing off on all individual project change requests.Perform regular audits and reviews for program-related phase gates and/or milestones, seeking approval and consensus to proceed.In conjunction with project managers, manage relationships with project stakeholders, internal and external customers and vendors, to keep them informed of progress and issues while managing expectations on project requirements and deliverables. Assure that all program and project documentation is available as fully as possible to all colleagues, customers, and stakeholders. Assist project managers in gathering, analyzing, and publishing lessons learned; share with PMO and other project managers.Determine what constitutes a successful program closure and acquire sign-off by all parties when attained.Extensive knowledge and competency in project management methodology and processes, including planning tasks, allocating resources, risk management, time management, financial management, HR management, quality management, monitoring, reporting, documentation and record keeping.MINIMUM REQUIREMENTS: College degree commensurate with HR job description. PMP certification. 7-10 years experience in using formal project management methodology, techniques and tools. Demonstrated expertise in creating and maintaining project deliverables: project charter, project plan, status reports, estimates, communication plan, reports, risk management plan, budget, schedule and milestone/deliverable charts.Demonstrated experience in managing issues, scope, and quality while bringing projects to successful completion within the cost and time requirements. Demonstrated experience in managing multiple concurrent projects or a standard or complex size, concurrently. Proficiency with project management software tools such as Microsoft Project. Demonstrated expertise in team building and leading teams.Apply NowConnect With Us!Not ready to apply?Division Emory Healthcare Inc.Campus Location Atlanta, GA, 30329Campus Location US-GA-AtlantaDepartment EHI Information Services EHCJob Type Regular Full-TimeJob Number 53186Job Category Information TechnologySchedule 8a-5pStandard Hours 40 HoursEmory Healthcare is an Equal Employment Opportunity employer committed to providing equal opportunity in all of its employment practices and decisions. Emory Healthcare prohibits discrimination, harassment, and retaliation in employment based on race, color, religion, national origin, sex, sexual orientation, gender identity or expression, pregnancy, age (40 and over), disability, citizenship, genetic information, service in the uniformed services, veteran status or any other classification protected by applicable federal, state, or local law.
