Orion is a dynamic civil engineering firm that is growing! The Administrative Assistant position calls for someone who is organized, pays attention to details, and can track and manage multiple projects. Responsibilities will include with new employee onboarding, setting up vendors, preparing invoices, and processing expense reports.
Executive & Business Office Responsibilities:
Keep track of and update annual business registrations across multiple states/regions.
Support the Business Office Manager in the new employee onboarding process, assisting with necessary documentation, office, and IT set up.
Set up new vendors in business accounting software.
Input incoming invoices into business accounting software for payment processing.
Assist managers in preparing, reviewing, and submitting monthly expense reports.
Attributes:
Problem-solver.
Seeks ways to streamline and improve processes.
Self-starter.
Asks great questions.
Curious, lifelong learner.
Easily moves between projects.
Deadline driven.
Qualifications:
Communications, Business, or other college degree and/or relevant work experience, demonstrating progressive growth/advancement.
Back office, administration, or business office experience.
Strong written and verbal skills.
Comfort with standard office equipment, including printer, scanner, phone lines, and computers.
Proficient with business software including Adobe, Word, (especially) Excel, PowerPoint, and Publisher.
Strong verbal and written skills.
Experience in the A/E/C space helpful.
Enjoys problem solving and finding ways to improve systems.
An excellent time manager.
Valid Hawaii Driver License
Able to pass a criminal history background check by the State of Hawaii
