Job Overview:The Accounting Administrative Assistant is a key member of the Client Accounting Team. This position will provide administrative support while coordinating a variety of tasks and responsibilities within the department. The Accounting Administrative Assistant is responsible for supporting the administrative tasks of the department along with the on-site accounts receivable function.Your Responsibilities:Accounts Receivable
Receive and sort checks for appropriate processing based on dollar value and payee
Deposit checks as needed
Research and investigate issues with checks posted and support the accountants with locating source documents
Audit/Tax
Assist with compilation of audit data
Compile documents within internal file share
Pull various reports
Provide additional documentation as requested
Approve invoices for Audit/Tax services
Cross reference invoice amounts against engaged services
Review Posting and Tax Return Mailing
Printing, compiling, and mailing of tax returns to appropriate parties
Track Audit and Tax filing statuses to ensure timely completion
New Property Set Up
Coordinate new property/association set up
Units
Residents
Balances
Budget Preparation
Create budget template shells
Extract data from multiple sources (Jenark, SharePoint)
Import extracted data into budget templates
Other
Secretary of State Annual Business Renewals
Semi-Annual Property Tax submission
Scanning of all accounting mail received
Deposit and recording of Holiday Fund contribution
Assist in annual 1098 preparation
Respond to client requests and questions
Miscellaneous data entry
Other related duties as assigned
Skills & Qualifications:
1 year of office administrative experience
Post-secondary accounting education is preferred
Strong interpersonal skills
Highly motivated and self-starter
Proven attention to detail and accurate
Works well under pressure to meet deadlines
Ability to work independently with minimal supervision
Strong verbal and written communication skills
Excellent time management and organizational skills
Must be able to thrive in a fast-paced environment
Proficient in MS Office (Outlook, Excel, etc.)
Physical Requirements:
Sitting at a desk for extended periods of time
Vision and hearing for computer and phone use
Dexterity for keyboard and mouse use
Ability to move up to 30 pounds
What We Offer:As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, EAP services, Life Insurance, and Long-Term Disability coverage. In addition, you will be eligible for vacation and sick time off benefits, 9 paid holidays, and a 401k with company match.Compensation : $22 - $24 / hourDisclaimer:The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
