Deputy Controller Date Posted: Dec 2, 2024 Requisition ID: 452834 Location: Indianapolis, IN, US, 46204 Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. About the Indiana Department of Health (IDOH): The Indiana Department of Health’s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play. Role Overview: This role is responsible for leading a team and coordinating the tracking and reporting of grant financial information. Communication with program leaders and personnel, as well as Federal Grantors, will be vital. Attention to detail and a focus on meeting deadlines are necessities. Salary Statement: The salary for this position traditionally starts at $67,314.00 but may be commensurate with education or work experience. A Day in the Life: The essential functions of this role are as follows:
Oversee the accounting management of federal and state accounts.
Provides immediate supervision to a unit or group of employees to complete tasks of broad scope and complexity. Additionally, will be responsible to lead the hiring, training and performance evaluation process for your team/unit.
Prepare and or coordinate the preparation of the agency’s biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
Review and analyze monthly financial statements for each division and account and advises the agency Director, Division Directors and Program Managers on the status of all assigned accounts.
Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year end close-out reports for all federal programs.
Advise and or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including, alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.
Develop policies and procedures for general accounting and bookkeeping functions.
Ensure the agency’s financial management system reconciles with the Auditor's records on a monthly basis.
Certify the accuracy of the agency’s financial records and accounts.
Control the flow of appropriated funds for all accounts within the agency.
Manage and direct the agency’s procurement activities, including everything from major expenditures to office supplies.
Monitor cash management procedures and ensures federal funds are drawn down as necessary and prepares or reviews corresponding reports of collection.
Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations and various governmental accounting manuals.
Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, and ensures adequate supporting documentation is provided.
Must ensure that all accounts are closed at the appropriate fiscal year end and that federal funds are allocated within specific time frames.
Some essential functions of this position may be performed onsite at the agency’s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.What You'll Need for Success: This person must have the following requirements to be considered for employment:
Bachelor’s Degree in Business, Finance, Accounting, Economics or related field.
Six (6) years full-time professional experience in accounting, auditing, business administration, financial management/analysis, or related experience and four(4) years of full-time experience in an administrative, supervisory, or management capacity.
Extensive PeopleSoft financial skills required.
Knowledge of State of Indiana Budget procedures and policies, plus working knowledge of BUDSTARS, or ability/willingness to quickly gain that knowledge.
Thorough knowledge of and ability to interpret and apply the theories, principles, laws and techniques regarding state and federal governmental accounting, budgeting and auditing.
Extensive knowledge of GAAP, GASB, GAGAS, GAAS and other applicable accounting guidelines.
Ability to accurately review, track and analyze financial data.
Ability to understand and write reports, data collection and reporting procedures.
Ability to analyze and interpret information pertaining to fiscal accounts, contracts, records and financial reports.
Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports: This role may provide direct supervision for one or more staff members.Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
Deferred compensation 457B account (similar to 401k plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid new parent leave
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
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