Position Title:Administrative Assistant IIIJob Group:Professional & ScientificRequired Minimum Qualifications:High school diploma or equivalent and 5 years of related experiencePreferred Qualifications:Experience providing administrative support to senior level positionPrevious calendar management experienceExperience updating and maintaining websitesFront-facing customer service experiencePrevious experience working in higher educationExcel experienceJob Description:SummaryThe Division of Operations and Finance at Iowa State University is seeking an Administrative Assistant III to join our team in providing essential support to the Associate Vice President (AVP) of Finance and their reporting units. In this role, you’ll coordinate administrative services for the AVP and the departments in the AVP supervisory structure as well as serve in rotation with other administrative staff as a welcoming face and receptionist for the Office of the Senior Vice President of Operations and Finance.Key Responsibilities:
Perform a variety of administrative support activities
Prepare minutes, notices, agendas, and correspondence
Conduct moderately complex research, gather data, and prepare reports
Arrange calls and schedule meetings
Make travel reservations and itineraries
Participate in regularly scheduled team meetings
Edit documents for grammar, spelling, and punctuation errors
Coordination of interviews and assistance with new employee onboarding
Update and maintain websites for multiple departments
Function as phone and data coordinator for multiple departments
Building Supervisor and Key Coordinator for Financial Services Building (FSB)
The Division of Operations and Finance is dedicated to supporting Iowa State University's land-grant mission by providing leadership and services to facilitate and enhance financial and strategic operations for thousands of students, faculty, and staff.The division has six mission-critical units working collaboratively to provide safety and accountability, customer-focused services, stewardship of physical and financial resources, offer aesthetic experiences that enrich the university and its constituents, keep fiscal and regulatory compliance, and advance and build campus and community partnerships. Our team is continuously working to develop strategies to achieve university priorities while upholding our values and team standards.Level Guidelines Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU’s mission and department or work unit goals Applies senior-level professional knowledge and expertise to work requiring greater latitude Solves moderately complex problems and regularly exercises judgment to determine appropriate action Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices Responds to complicated inquiries, provides training, and provides direction to lower-level staff. May provide supervision for one to two other staff (i.e., leads a small work team) May lead projects for which well-defined practices and procedures may not exist Provides guidance to studentsCandidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. Appointment Type:RegularNumber of Months Employed Per Year:12 Month Work PeriodTime Type:Full timePay Grade:PS807Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterApplications will be accepted until the position is filled. Please Note: To receive full consideration, applications should be received by March 2 , 2025 . If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: Retirement benefits including defined benefit and defined contribution plans Generous vacation, holiday and sick time and leave plans Onsite childcare (Ames, Iowa) Life insurance and long-term disability Flexible Spending Accounts Various voluntary benefits and discounts Employee Assistance Program Wellbeing programOriginal Posting Date: February 20, 2025Posting Close Date:Job Requisition Number:R16480By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities. Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work. All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu . If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 . General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
