Administrative Assistant 4Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4428846) ApplyAdministrative Assistant 4Salary $2,602.00 - $4,682.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob Number419-191926-AADepartmentDPS-Office of State PoliceOpening Date03/13/2024Closing Date3/18/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental InformationThis vacancy is located in the Gaming Enforcement Division in the Office of State Police located in East Baton Rouge Parish. This posting may be used to fill a probational appointment, job appointment, or a promotional appointment. Ideal Core Competencies: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.
For more information, please contact:
Department of Public Safety
ATTN: Human Resources/Aaron Alexander
P.O. BOX 66614
Baton Rouge, LA 70896
Fax: 225-922-0528
Aaron.Alexander2@la.gov
If you are contacted for an interview, please let us know at that time if you have a disability and need a special accommodation.
This agency participates in the E-Verify system for verification of citizenship and employment authorization.
NOTE : THE SELECTED CANDIDATE MUST TAKE AND PASS A DRUG SCREEN TEST PRIOR TO APPOINTMENT.
QualificationsMINIMUM QUALIFICATIONS:Three years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.Level of Work:Advanced.Supervision Received:General from a high-level manager or low- to mid-level administrator.Supervision Exercised:May supervise 1-2 lower-level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.Examples of WorkResponds to requests for information; may require interpretation of department rules and regulations.Independently composes and types correspondence involving complex, sensitive, and non-routine matters.Represent supervisor in various matters, providing input, and possibly exercising signature authority.Serves as liaison between supervisor and staff members.Assesses importance of issues or conflicts, and briefs supervisor.Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.Prepares materials needed for meetings, such as agendas, handouts, binders, etc.May attend meetings and transcribe minutes.May type contracts, secure appropriate signatures, and track contracts through the approval process.Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
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Do you meet the qualification requirement for the Administrative Assistant 4? Please read the following qualification requirement carefully and remember that by applying for this position you are certifying that all the information provided is true and accurate to the best of your knowledge. MINIMUM QUALIFICATIONS: Three years of experience in which clerical work was a major duty. SUBSTITUTIONS: Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience. Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience. College training will substitute for the required experience on the basis of 15 semester hours for six months of experience. NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments. NOTE: Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the North Central Association of Colleges and Schools; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Yes
No
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Human Resources staff will verify that you meet the qualification requirement based on the information provided in your application. If you answered 'Yes' to the above qualification question, please reference what education or job(s) in your application meet the qualification. Include the following: Name of the educational body for degree(s) and college hours; Title(s), employer name(s), and dates for each job being used to qualify. If you answered 'No' to the above qualification question, enter N/A.
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To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?
Yes
No
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If you answered "Yes" to the above question, please list the name of your relative and relationship. If you answered 'No' to the above question, enter N/A.
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Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
I have no experience and/or am uncomfortable accepting direction
I have limited experience or require assistance to accept direction
I can accept direction
I can accept directions and help others improve their ability to accept direction
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Explain your rating by providing specific and relevant examples in the box below.
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Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
I have no experience and/or am uncomfortable communicating effectively
I have limited experience or require assistance to communicate effectively
I can communicate effectively
I can communicate effectively and help others improve their communication
08
Explain your rating by providing specific and relevant examples in the box below.
09
Rate your ability to manage projects based on our definition: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
I have no experience and/or am uncomfortable managing projects
I have limited experience or require assistance to manage projects
I can manage projects
I can manage projects and help others improve their ability to manage projects
10
Explain your rating by providing specific and relevant examples in the box below.
11
Rate your ability to solve problems based on our definition: The ability to discover solutions to problems.
I have no experience and/or am uncomfortable solving problems
I have limited experience or require assistance to solve problems
I can solve problems
I can solve problems and help others improve their ability to solve problems
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Explain your rating by providing specific and relevant examples in the box below.
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Did you list ALL of your job experience and education on your application? If not, please add before submitting.
Yes
No
Required Question
AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email
