ADMINISTRATIVE COORDINATOR 1-4Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4463297) ApplyADMINISTRATIVE COORDINATOR 1-4Salary $1,733.00 - $3,120.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob NumberLETA-04092024-ADMINISTRATIVEDepartmentLA Educational TV AuthorityOpening Date04/11/2024Closing Date4/21/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental InformationAN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING CORE COMPETENCIES:
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.
Using Data:The ability to use relevant and valid data to inform a recommendation for action.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING PREFERRED COMPETENCIES:
Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.
Demonstrating Self-Awareness:The ability to manage your personality, behavior, skills, and emotions.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
Driving Vision and Purpose:The ability to consistently communicate a compelling picture of the vision and purpose of the organization.
Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Applicants that posses experience greater than the minimum qualifications may be considered for a salary higher than the minimum hiring rate utilizing State Civil Service Rule 6.5(g).To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. As part of a Career Progression Group, vacancies may be filled from this recruitment as a Administrative Coordinator 1-4 depending on the level of experience of the selected applicant(s). Please refer to the ‘Job Specifications’ tab located at the top of the LA Careers ‘Current Job Opportunities’ page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level. Louisiana Educational Television A uthority is a State a s a Model Employer ( SAME ) a gency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources a vailable for those with disabilities, refer to the Louisiana Employment Resource Guide (http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide2018.pdf) (Download PDF reader) . LETA is a Substance Abuse and Drug-Free workplace. As an Equal Opportunity Employer, LETA is committed to a diverse and inclusive workplace prohibiting discrimination on the basis of any non-merit factor. NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.All prospective new hires will be subject to employment eligibility verification via the federal government's E-verify system.For further information about this vacancy contact:Kayley WilliamsHR Analyst BLouisiana Educational TV Authority7733 Perkins Rd.Baton Rouge, LA 70810HumanResources@lpb.org QualificationsMINIMUM QUALIFICATIONS: No experience or training is required. Job ConceptsFunction of Work:To perform a variety of clerical duties that are routine in nature in support of the staff members and/or operations of an organizational unit or program.Employees usually follow detailed instructions or procedures. Very limited, if any, discretion is required in the performance of these duties.Level of Work:Entry.Supervision Received:General from higher-level clerical and/or supervisory personnel.Supervision Exercised:None.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Coordinator 2 by the absence of experienced-level duties that require some independent judgment to perform.Examples of WorkThe Louisiana Educational TV Authority (also known as Louisiana Public Broadcasting - LPB) is recruiting an Administrative Coordinator 1-4 to serve as a front desk receptionist, HR clerical support, and backup agency timekeeper.
Answers telephone promptly and in a friendly, courteous manner
Assures all telephone messages are taken accurately and thoroughly and quickly related to the appropriate staff member
Serves visitors by greeting, welcoming, and directing them appropriately
Notifies agency personnel of visitor arrival
Informs visitors by answering or referring inquiries
Directs visitors by maintaining employee and department directories
Maintains security by following procedures, monitoring logbook, and issuing visitor badges
Keeps a safe and clean reception area by complying with procedures
Supports continuity among staff members by documenting and communicating actions, irregularities, and continuing needs
Receives, sorts and distributes mail
Assists with planning and execution of special events such as employee recognition events, holiday parties and retirement celebrations
Knowledge of LaGov HCM and ISIS HR preferred.NOTE: Positions allocated at this level tend to focus on a few examples of work as listed below:Answers multi-line telephone or switchboards, giving routine information and screening calls.Greets visitors.Receives, sorts, and distributes mail.Collects and prepares for processing time and attendance sheets for department or office.Performs routine filing of documents and maintains filing systems.Copies and/or distributes correspondence, reports, and other documents.Receives cash, checks, credit cards, vouchers, or departmental charges from customers and/or employees in payment for goods or services.May operate various office equipment (such as copy machine, calculator) that requires no special knowledge or previous training.May deliver and pick-up various materials.Performs related duties as assigned. Functional Requirements:
Prolonged sitting at workstation
Occasional bending or kneeling
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
02
ADi: Explain your rating by providing specific and relevant examples in the box below.
03
AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
1= I have no experience and/or am uncomfortable acting with ethics and integrity
2= I have limited experience or require assistance to act with ethics and integrity
3= I can act with ethics and integrity
4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
04
AEI: Explain your rating by providing specific and relevant examples in the box below.
05
DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.
1= I have no experience and/or am uncomfortable demonstrating initiative
2= I have limited experience or require assistance to demonstrate initiative
3= I can demonstrate initiative
4= I can and help others improve their ability to demonstrate initiative
06
DIn: Explain your rating by providing specific and relevant examples in the box below.
07
DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
1= I have no experience and/or am uncomfortable displaying professionalism
2= I have limited experience or require assistance to display professionalism
3= I can display professionalism
4= I can display professionalism and help others improve their ability to display professionalism
08
DPf: Explain your rating by providing specific and relevant examples in the box below.
Required Question
AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email
