We are looking for a competent Administrative Assistant to perform a variety of administrative and clerical tasks. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. Candidates should be able to go through a background check and have a valid driver's license.
Responsibilities
Manage ADP Time & Attendance
Data Entry
Daily, weekly & Monthly Reports
Update Work Orders thru Maximo
Administrative duties such as filing, typing, copying, binding, scanning, etc.
Employees Badge Renewals
Process Vendor clearance
Prepare monthly Safety meetings
Handle sensitive information in a confidential manner
Answering phone calls, taking and delivering messages
Ensuring the office runs smoothly
Provide information by answering questions and requests
Create and update records ensuring accuracy and validity of information
Handle multiple projects
Contribute to team effort by accomplishing related results as needed
Write emails on behalf of other office staff
Maintain up-to-date employee records (files, sick & vacation tracker, etc.)
Provide polite and professional communication
Implement clerical duties and administrative processes
Other duties as needed
Provide support to Project Manager and Supervisor
Skills
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Fast Learner
Ability to work independently
Great Customer Services
Proven admin or assistant experience
Multitask
Telephone and Typing Skills
Teamwork
Discretion and Judgment
Editing and Proofreading
Schedule/Hours: Monday - Friday
Language: Bilingual- English & Spanish
Job Type: Full-time
Pay: $21.00 per hour
Expected hours: 35 – 40 per week
