The Admin and Support Assistant will provide robust operational and administrative support to the Executive Assistant, helping ensure smooth day-to-day processes across ordering, travel & logistics, documentation, data tracking, and general office administration. This is an entry-level (or early-career) role, ideal for someone who is highly organised, reliable, and keen to develop strong skills in executive support and office operations.You will be part of a small team, working very closely with the Executive team. Priorities can often change at short notice so being a personable team player who can quickly adapt to shifting needs as well as learn new tools and share additional responsibility is essential. Key ResponsibilitiesSupport the Executive Assistant with travel bookings, itineraries, accommodation arrangements, meeting logistics, and expense tracking.Perform data entry, maintain key administrative databases, update records (vendors, invoices, travel schedules, contact lists, etc.), ensuring data accuracy and consistency.Assist with printing, scanning, copying, and binding documents as needed, including formatting, proofing and preparing presentations or reports.Support internal documentation processes, filing, archiving, and maintaining document control.Interface with other teams (facilities, procurement, finance, IT) to ensure smooth administrative operations.Undertake other administrative tasks and ad hoc duties to support the executive team and overall office efficiency.What We’re Looking ForEssentialExcellent organisational skills, with strong attention to detail.Proactive, reliable, and able to take ownership of tasks with minimal supervisionFlexible and willingness to adapt to new tools, processes or changes in daily prioritiesGood communication skills: clear, professional, courteous in speaking and written form.Basic to intermediate data entry and record-keeping ability; comfortable working with spreadsheets (e.g. Google Sheets).IT literate: comfortable using Google Docs, Sheets and general admin tools.A positive, “can-do” attitude and willingness to learn new systems, processes, and tools.Desirable / Nice to HaveSome previous administrative or support experience (could be part-time, internships, or assistant roles).Understanding of confidentiality and discretion, particularly when handling sensitive or high-level executive or company information.
