Power Construction Roofing & Siding Corp located in Natick, MA is accepting applications for a full-time Office Assistant Manager/Project Scheduler. Power Construction is a top-rated contractor that specialists in residential and commercial exterior improvements. The ideal candidate will be available Monday – Friday from 8:30am-3:30pm and Saturday availability if needed. This candidate should be professional, punctual, self-motivated, friendly and organized. This candidate will receive full training and will be evaluated after a 90-day probationary period.
Job Duties (included but not limited to):
-Work directly under the supervision of the Office Manager.
-Handle incoming calls, emails and in person correspondences.
-Track, maintain and handle office billing (utilities companies, supply companies, etc.)
-Maintain incoming and outgoing mail.
-Communicate through email with customers regarding project related inquiries.
-Promptly reply to customer’s inquiries.
-Promptly address and reply to the Sales Team/Project Supervisors inquiries and requests.
-Apply for building permits when needed and constantly check permit status.
-Schedule daily/weekly projects for project crews with the assistance of the Office Manager.
-Update pre and post project invoices into Quick Books and our CRM (billing/scheduling/project estimation system).
-Prepare profit & loss statements after each project is complete.
-Register customers for manufacturer warranties.
-Help organize, clean and maintain office common areas on a weekly basis. (Vacuuming, disinfecting surfaces, office trash removal, etc. as needed)
-Perform general office clerk duties and local errands.
-Schedule and confirm lead appointments.
Office Assistant/Project Scheduler Requirements:
-Must be 18 years or older and legal to work in the USA
-High school diploma and/or associate degree.
-In office work hours of 8:30am-3:30pm (Monday- Friday) and Saturday availability if needed
-Reliable daily transportation to commute to and from office, arrive on time, and work scheduled hours.
-Experience as an appointment scheduler and/or office assistant in a related field.
-Ability to type 30wpm (REQUIRED)
-Warm personality with strong communication skills and confident work ethic.
-Ability to stay self-motivated under limited supervision and high stress environment.
Experience using Quick Books (REQUIRED)
-Experience working with lead generation services is a plus.
Job Type: Full-time
Pay: $19.00 - $22.00 per hour
Power Construction prohibits the use of drugs and alcohol
