Our client, a non-profit in Boston, is seeking a Temporary to Hire Program Operations Coordinator to join the team. The program operations coordinator is an essential member of the team and will provide administrative and operational support to grantmaking and program processes. The program operations coordinator also provides administrative support, including scheduling, assisting with event coordination, financial tracking, file management, and note-taking, in support of the companies mission. They are expected to participate in internal and external meetings and interact with grantees and vendors. They will use applications such as Salesforce, Asana, Microsoft Office 365, Adobe, virtual conferencing software (Zoom, Microsoft Teams, etc.), WordPress, Constant Contact, and others. This role is Monday through Friday 8 am to 4 pm and can pay $27-28/hour while temping and 67k once permanent.ResponsibilitiesGrants Management OperationsSupport overall operations of the grantmaking function. Maintain Salesforce database; ensure grant records and contacts are up to date; track grantee progress; track payments and milestone dates, and prepare internal reportsCreate or update application forms, instructions, and guidelines as needed using applications such as Adobe, Jot Form, and other toolsPrepare and send grant agreements, amendment letters, and other correspondenceMonitor timely payment of approved grants and coordinate with finance team and program officers to resolve issuesManage projects from start to finish, which may include writing summaries or progress reports, contacting appropriate individuals to ensure/ascertain the status of projects, and other project and administrative support as neededSupport projects through scheduling, resource management, research, data compilation, and other support as warranted.Schedule site visits, feedback calls, and informational meetingsServe as initial point of contact for questions and support about the grantmaking processMonitor grants inbox and provide technical support for grantees with application and reporting processesProgram Strategy SupportAssist with scheduling meetings and preparing agendas, materials, communications, and presentations for the program strategy committee of the board of directors, grant review committees, and community review boardsAssist with scheduling and organizing virtual and in-person learning communities, webinars, and other program eventsTrack workflow and calendar for the program team in AsanaBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)
