Principal Clerk

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• Senior Clerk

  Massachusetts, Chicopee, Et cetera

  Senior Clerk Department: City Clerk\'s Office Employment Status: UFCW Admin, Non-Exempt, Full-Time (35 Hours/Week) Salary: Grade A03, Step 01, $19.45/Hour Schedule: Mon-Fri 9:00AM-5:00PM Certifications/Licenses Required: High School diploma OR General Education Degree (GED) or one to three months related experience and/or training; or equivalent combination of education and experience. SUMMARY The City of Chicopee\'s City Clerk\'s Office is hiring a Senior Clerk who supervises the receipt, recording, indexing, and issuing of all vital records and marriage notices. The Senior Clerk also prepares, and issues marriage licenses and supervises the issuing of copies of all records. Extensive clerical duties, which include typing, researching, filing, recording, computerizing, reviewing, balancing, and processing various functions. ESSENTIAL DUTIES INCLUDE: Prepare supplies, machine and vault, etc. For the start of the business day. Update City Code Book. Assist employees from other departments with printing, researching, and updating the City Code Book. May answer questions show how to use the program. May troubleshoot if needed or refer to the MIS Department. Daily processing of the mail, (such as record requests) metering it at the end of the day and mailing it. Make various forms for the office, and Excel spreadsheets per City Clerk. Answer phones and direct them to the proper office or check for any records for customer. Receive meeting notices, ensure that they are valid (original signatures, 48-hour notice, etc.) And post in the office log and on the public board and webpage. Periodically type agenda for City Clerk when the Assistant is out. Ordinance checks on the computer for employees and/or customers, which may be printed. Must know various ordinances for the job. Copy all committee appointees the opening meeting law, which they sign and attach to appointment sheet. Original document is filed and their name is transferred to the public office list. Process all resigned appointees, which includes receiving a resignation, removing them from the public list and filing. Process special permits and zone changes; notify the petitioner of approval or denial. Send the petitioner necessary paperwork so that they may go to the Registry of Deeds to record. Assist customers with their family tree by search through records and know different spelling of surnames. Know the laws that pertain to public records. Unibank liaison, dealing with bank personnel and on-line requests of the City Clerk\'s Office. Assist in the maintaining and updating of the webpage. Records and indexes vital records and sends reports of vital records to Boston. Processes affidavits of corrections and depositions for amending or correcting vital records. Types and issues copies of vital records. Assists at office counter and answers telephone. Other duties as assigned by the City Clerk. QUALIFICATIONS Minimum of 5 years\' customer service experience. Ability to work with the public and under pressure. Preparation and knowledge of Election Procedures and Programming Good typing and telephone skills. Excellent computer knowledge. Genealogy experience. Must be able to attend evening City Council meetings occasionally and work overtime hours around election times. High School diploma OR General Education Degree (GED) or one to three months related experience and/or training; or equivalent combination of education and experience. BENEFITS The City of Chicopee provides its employees (contingent upon employment status) with a robust benefits package which include the following: Recurring Sick Time, Vacation, Thirteen Holidays Per Year, Retirement Plan, and more

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