Location: Waltham, MAThe role: The Accounting, Finance, and Compliance team of the Education Development Center (EDC)’s Administration and Finance Division is responsible for providing accounting services, financial planning and analysis, and advising in compliance guidance through the organization.The Accounting and Finance Department has a part-time opening for a Senior Administrative Assistant, reporting to the Controller, in Waltham, Massachusetts. This job requires being in the office 3-4 times each week and must be available to work a minimum of 20 hours a week.ESSENTIAL FUNCTIONSThe person in this position is expected to communicate clearly and courteously; to develop and maintain positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and to work respectfully with EDC colleagues. The job requires adherence to EDC policies & procedures.You will:Provide administrative support to the department, troubleshooting a variety of problems to ensure efficiency and smooth coordinationIndependently perform complex assignments requiring knowledge of content area and administrative systemsManage tasks of intermediate scope and complexity, such as:Document preparation, photocopying, cataloguing, and electronic data handlingInternet navigation and information trackingCorrespondences through email and telephoneCoordination of appointments and travel schedulesPerforming data entry for Accounts Payable and Procurement team.Mails accounts payable checks to payeesRetrieves, sorts and distributes daily mailResponsible for archiving documents from international field offices.Assisting accounting team to provide supporting documentation to auditorsAny other assistant duties assignedEffectively interact with diverse staff with competing prioritiesEngage in teamwork; accepts and utilizes feedbackCoordinate with others to troubleshoot questions or problems and clarify issues.
