Admin Specialist Inter HealthApply NowHow to ApplyA cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and detail how your skills and experience directly relate to this position.Job SummaryThe mission of Global REACH is to facilitate health research, education and collaboration among learners and faculty with our global partners to reduce health disparities for the benefit of communities worldwide. We are focused on five key goals:
To enable students, trainees and faculty to develop components of their career that address sustainable approaches to improving global health;
To create partnerships that allow our medical school community to collaborate synergistically to improve global health;
To advance education and research in global health, particularly on the `science of collaboration';
To cultivate a community of educators and scholars committed to improvements in global health;
To demonstrate the value of global health initiatives to the medical school, university, and the communities we serve.
We are seeking an experienced and talented administrative professional to join our team. This individual will play a key role in managing our unit's operations, including human resource and financial management needs, and will also take lead in planning logistics for events.Mission StatementMichigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.Why Work at Michigan?In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off, retirement plan with two-for-one matching contributions after the first year; many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care services. Learn more about U-M benefits. The U-M is national recognized for work/life effectiveness by WorldatWork; is Forbes #1 Best Employer in Michigan; and is a top 5 employer in Michigan by Crain's Detroit Business.Commitment to Diversity, Equity and InclusionGlobal REACH values collaboration with a diverse group of students, faculty and staff that includes people of different race and ethnicity, national origin, gender and gender expression, socioeconomic status, sexual orientation, religious commitment, age, and disability status. We aim to create a community of mutual respect and trust where everyone's backgrounds, identifies, and views are embraced.Responsibilities
Human Resources:
Responsible for the unit's transactional HR functions such as job postings and reclassifications, as well as hiring students and preparing onboarding for new employees.
Process transactions, including appointment changes, account and effort certifications, and terminations
Assist with off-boarding and exit paperwork
Maintains unit's organizational chart
Financial Operations
Provide advanced administrative support on financial policies, procedures and internal controls. Serve as the unit's point of contact for inquiries related to financial issues.
Track the financial status of unit funds; monitor expenditures and reconcile accounts, ensuring that expenses charged are reasonable and accurate. Investigate and correct financial problems. Prepare journal entries as needed.
Open and close accounts as needed
Facilitate financial transactions with foreign parties
Prepare expense reports as needed
Prepare financial reports as needed for budget planning and reporting purposes.
Participate in annual budget planning and review of internal controls
Liaise with Medical School Administration finance team, Shared Services, Procurement, and other colleagues as needed to ensure optimal management of Global REACH financial portfolio
Other Office Administration
Maintain supply of office supplies for Global REACH unit, and procure additional supplies and services as needed
Respond to annual space survey and facilitate facilities requests
Event Planning
Assist with logistics of event planning, such as identifying appropriate space and securing reservations, and planning receptions / placing catering orders
Track detailed information and itineraries for all travelers
Assist with making travel arrangements as needed
Select and procure gifts that are given to our international partners during key visits
Required Qualifications
Bachelor's degree and/or 5-7 years' experience in higher education setting or other organization serving college-level students and/or faculty members
Must have experience with financial management and human resources
Experience with event planning
Exceptional attention to detail and strong organizational skills
Effective written and oral communication skills
Demonstrated ability to manage multiple work streams at one time
Desired Qualifications
In-depth knowledge of University policies and procedures
Experience development and implementing unit policies and procedures
Proficiency navigating financial and human resource systems
Modes of WorkPositions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .Background ScreeningMichigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.Application DeadlineJob openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.U-M EEO/AA StatementThe University of Michigan is an equal opportunity/affirmative action employer.Job DetailJob Opening ID253769Working TitleAdmin Specialist Inter HealthJob TitleAdmin Specialist Inter HealthWork LocationAnn Arbor CampusAnn Arbor, MIModes of WorkHybridFull/Part TimeFull-TimeRegular/TemporaryRegularFLSA StatusExemptOrganizational GroupMedical SchoolDepartmentMM Global ReachPosting Begin/End Date8/28/2024 - 9/13/2024Career InterestAdministrationApply Now
