The Executive Administrative Assistant will provide comprehensive, high-level administrative support to our leadership team within the Two-Wheeler & Powersports NA business unit. Operating in a highly dynamic, global environment, this role requires exceptional organizational skills, absolute discretion, and the ability to manage cross-divisional and international priorities seamlessly. You will serve as a central point of contact, facilitating smooth operations and efficient communications across the business.KEY RESPONSIBILITIES:Calendar & Meeting Management: Expertly coordinate complex executive calendars, schedule global appointments, and organize key sessions including bi-monthly sales meetings, all-associate gatherings, and management sessions.Travel & Visa Coordination: Arrange all aspects of domestic and international travel, including flights, lodging, and ground transportation, while managing vital travel documentation such as business visas and passports.Financial & Procurement Support: Prepare and submit executive expense reports, serve as the primary contact for travel and expense queries, manage Purchase Orders (POs), and oversee P-Card ownership and reconciliation.Event & Workshop Planning: Plan, coordinate, and execute team-building events, global onsite workshops, and key customer meetings, managing all related room bookings, logistics, and catering arrangements.Office & Facilities Coordination: Serve as the floor seating coordinator, manage office moves, maintain updated seating charts, order office supplies, and act as the main point of contact for facilities-related matters.Onboarding & Team Administration: Support onboarding activities for new hires and exit processes for departing associates, while maintaining updated organizational charts, email distribution lists, and central team documentation.IT & Compliance Support: Provide basic IT and Identity Management (IdM) support for the local team, and ensure strict alignment with compliance policies regarding gratuities, data security, and authorized signatures.
