Executive AssistantJob DetailsJob LocationCorporate Office - Farmington Hills - Farmington Hills, MI DescriptionWe are seeking a professional, qualified candidate for the position ofExecutive Assistantto support member(s) of an executive management team located at our corporate office in Farmington Hills, Michigan. Responsibilities: Executive Assistant Functions:
Organize and maintain the business calendar for the Senior Leadership Team
Prioritize, file, and respond when necessary to emails on behalf of Executives.
Organize and create Senior Leadership electronic filing system.
Organize, prepare and attend Leadership team meetings, including gathering documents and attending to logistics of meetings. Coordinate, type notes/minutes, follow up and distribution of action items.
Schedule a wide range of meetings, events, and seminars for the Management and Senior Leadership Team.
Coordinate food for company meetings – includes ordering, setup and cleanup.
Create and send written internal and external communications.
Assist in the research, communication, and coordination of various company projects as defined by the Senior Leadership Team
Run miscellaneous errands as needed, both business and personal.
Arrange personal travel for Senior Leadership Team and others as requested – includes airline, hotel, dinner, car, reservations and all changes.
Schedule, administer and manage personal appointments and transactions for Senior Leadership team and others as requested.
Conduct web-based research as requested.
Conceptualize, prepare and/or notarize documents, agendas, spreadsheets, and presentations as needed.
Maintain confidential and sensitive information
Prepare mail and overnight packages for shipping.
Other general office and administrative tasks as delegated by Senior Leadership Team and others as requested.
Office Administrative Functions:
Coordinate food for company meetings – includes ordering, setup and cleanup.
Coordinate and plan birthday cards, holiday cards, client gifts & annual meetings.
Coordinate events and serve on all committees - Holiday Party, Employee Recognition, Company Events, Charitable Committee, Activities Committee
Qualifications:
A detail-oriented, quick learner.
Someone who exhibits sound judgment with the ability to prioritize, use initiative and make decisions.
Energetic and eager to tackle new projects and ideas.
Comfortable interacting with high-level executives.
A team player capable of communicating and working with different employees in all departments across the organization.
Resourceful, can-do attitude.
Thrives in a fast-paced environment
Demonstrate discretion and maintain confidential and sensitive information.
Flexibility to work very occasional out of hours should there be an urgent request.
Associates degree preferred.
Three to five years’ prior experience in supporting a senior executive or team.
Excellent computer skills, including the Microsoft Office Suite (Teams, Outlook, Word, PowerPoint, and Excel)
Exceptional writing, editing, and prooing skills.
Excellent organization and time-management skills.
Friedman Real Estate is an Equal Opportunity Employer. Applicants are considered regardless of race, color, religion, creed, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.
QualificationsWe are Friedman Real Estate As one of the largest privately held full-service commercial real estate organizations in the nation, Friedman Real Estate provides clients with a single point of contact for the full range of Advisory, Property Management, Multi-Family, Brokerage, Financial, and Construction services that it offers. Friedman manages more than 200 commercial properties encompassing more than 18 million SF and more than 15,000 apartment homes throughout the United States. Friedman’s brokerage team has over 600 current listings with more than $22.5 billion in closed transactions. As owners and managers of commercial property for over 35 years, Friedman understands what it takes to achieve results that maximize their clients’ objectives Recognized as one of Detroit Free Press’s Top Workplaces Friedman Benefits We offer a wide range of benefits to our employees consisting of:
Blue Cross Blue Shield health insurance plans
Delta Dental
Vision
Pet Insurance
Company paid life insurance along with life insurance buyup
401(k) Match
Company paid Long Term Disability after 2 years of service
Friedman Perks
Continuing education reimbursement benefits
Referral bonuses for new employees and new business
Charitable activities that give back to our communities
Recognition program
Three tier PTO plan
Paid Parental Leave
Training seminars for leadership and professional development
Employee activities planned throughout the year: such as BBQ’s, holiday parties, frozen yogurt, food trucks, happy hour, contests, and more!
Friedman Swag
