All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).Working Title:Assistant Director University Scheduling and Conference Services (SA25012)Institution:Minnesota State University, MankatoClassification Title:MSUAASF Range CBargaining Unit / Union:211: Minnesota State University Association of Administrative Service FacultyCity:MankatoFLSA:Non Job ExemptFull Time / Part Time:Full timeEmployment Condition:Unclassified - Unlimited AcademicSalary Range:$46,372.00 - $93,342.00Application Deadline: Review of applications will begin on January 7, 2025 and continue until the position has been filled.POSITION: Probationary; Range CJob DescriptionPosition leads the University Scheduling and Conference Services office, orchestrating arrangements for events of all sizes from single day to large camps and conferences, including social events, weddings, and university functions emphasizing customer service, student recruitment and retention, revenue generation and optimizing resource utilization. Responsibilities include overseeing scheduling software, promoting university facilities and services, training and collaborating with university personnel, and contributing to the vision and mission of the Centennial Student Union and Student Activities, Student Affairs and Enrollment Management, and University.Minimum Qualifications
Master's degree and three (3) years, or Bachelor's degree and five (5) years of experience in a full-time management position preferably in a collegiate scheduling environment or multipurpose conference hospitality facility.
Preferred Qualification
Demonstrated commitment to fostering a diverse working and learning environment.
Demonstrated effectiveness in managing conference and event planning, execution, and delivery as it relates to marketing, public relations, website management, and business development.
Demonstrated ability to utilize and understand technical computer applications and scheduling databases (EMS specifically) related to delivering services to students and constituents.
Demonstrated experiences in human resource management practices as they relate to the recruitment, selection, assessment, training and development of student and professional employees.
Demonstrated effectiveness in team building and collaboration with varying partner groups to ensure timely and effective delivery of outcomes.
Demonstrated fiscal and business management experience, including revenue generation, transactions, and the implementation of annual budgets.
Excellent presentation and interpersonal communication skills: demonstrated effectiveness in writing skillfully, speaking notably, and listening attentively.
Other RequirementsWork safely at all times, which includes but is not limited to, participating and completing all required safety trainings, as well as performing all job tasks in accordance with Minnesota State University, Mankato policies and procedures utilizing appropriate tools, equipment and personal protective equipment.The Minnesota State University, Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school’s policies, procedures and programs concerning safety and security. Three years’ worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at: http://www.mnsu.edu/safety/ (http://www.mnsu.edu/safety/Y) . You may also request a paper copy from University Security at 507-389-2111, or by emailing security@mnsu.edu .This position requires a valid, applicable driver's license, as well as DVS records check with an acceptable rating.Standard Office Environment for the majority of the workdays.Participation in required weekend and evening events and projects to support and assist student employees, student leaders, recognized student groups, university colleagues and the general public will be determined with CSU administration on a case-by-case basis.This position may be called for consultation or required to respond to an emergency on campus at any time.Participation in industry related association meetings for the purpose of cultivating new knowledge and opportunities.Ability to sit at a desk and operate computer and phones is required for long periods of time.Mobile enough to manage and supervise job functions, to stand and walk for extended times during event management.Ability to move objects such as tables and chairs as needed during event management.Telework (Yes/No)Yes, up to 5%. Based on the essential functions of this positions, MMB Policy #1422, and University policies relating to flexible work, this position is eligible for the following work modes: Case by Case/Situational Telework: A position that may include a temporary reassignment or work outside the permanent/principal work location to meet short-term needs.AboutAdditional information on Minnesota State University, Mankato can be found at: www.mnsu.edu .
The salary range denoted above is the contractual range; however, salary upon hire is dependent upon qualifications and experience.
University DemographicsMinnesota State University, Mankato is a member of the Minnesota State system. Minnesota State has established a strategic vision, Equity 2030, which aims to close the educational equity gaps across race and ethnicity, socioeconomic status, ability, and geographic location by the end of the decade at every Minnesota State college and university and to provide an opportunity for all Minnesotans to create a better future for themselves, for their families, and for their communities. The focus of the work includes:· Enhancing access and student success.· Providing Minnesota with the talent it needs.· Anchoring the communities and regions we serve.Equity 2030 seeks to bridge efforts occurring within divisions and institutions, creating an intentional statewide culture of equity-minded collaboration and resulting in equitable practice embedded throughout our institutions. The full Equity 2030 plan is linked here: https://www.minnstate.edu/Equity2030/index.html .Destination 2030 , the University’s strategic plan announced by President Edward Inch in August 2023, commits the University to making transformative strides in four main areas: being a lifelong provider of access to an equitable and affordable education; being a leader in transformational learning generating inspired action; being a nimble and innovative steward of resources; and being a community of care built upon diversity, inclusion, and belonging. We seek to attract teacher-scholars who will be culturally and academically diverse faculty members, and staff with a demonstrated commitment to creating an inclusive learning and working environment. Minnesota State University, Mankato, is student-centered and focuses on applied research that expands knowledge; improves learning; and serves the region, state, and nation.Founded as a Normal School in 1868, Minnesota State University, Mankato is now the second largest university in Minnesota with a tradition of combining big-ideas with real-world thinking to find solutions for pressing problems in the state, region, and global society. Mankato, Minnesota, is a community of nearly 44,500 people, about 85 miles southwest of the twin cities of Minneapolis and St. Paul. The University acknowledges the land and the tribal nations upon this land whose work is being accomplished. We acknowledge that we are on Dakota land. We also take the opportunity to recognize that we live, work, and learn in the homeland of the Dakota people, whose language frames our name—Minnesota State University, Mankato.Serving approximately 17,900 students annually, the University is an applied research institution, with more than 200 academic programs, from bachelor’s through doctoral degrees. The University is a diverse and global campus with 18% students of color and1,175 + international students from 95 countries, cutting-edge information technology solutions and extensive partnerships, with 1,600 faculty and staff, including 700 teaching faculty. The University has additional locations and a growing number of on-line programs to accelerate educational access and opportunity. These locations include partnerships in northern Minnesota’s the iron range region. Fast facts about the university can be found here: https://mankato.mnsu.edu/about-the-university/fast-facts/ .APPLICATION PROCEDURES:A complete online application will include the following attachments. Incomplete applications will not be reviewed by the search committee.
Cover Letter
Non-Photo Resume/Curriculum Vitae
Contact Information for three (3) references
Unofficial Transcript(s) of your highest completed degree
A brief (no more than one-page) diversity statement presenting a commitment to or experience working in an equity-minded environment
CONTACT INFORMATION:James Ball, Associate Director for OperationsCentennial Student Union and Student ActivitiesPhone: 507-389-5890TTY: 800-627-3529 or 711Email: james.ball@mnsu.eduEmployment for this position is covered by the collective bargaining agreement for the Minnesota State University Administrative and Service Faculty which can be found at: https://admin.mnsu.edu/human-resources/our-benefits/bargaining-units-and-personnel-plans/NOTICE: In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to MN State’s vehicle use criteria and consent to a Motor Vehicle Records check.Benefits Information:At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.Desired Start Date:06-02-2025Position End Date:Open Date:12-17-2024Close Date:Posting Contact Name:Lacie R Mitchell-GarzaPosting Contact Email:kz6609rp@minnstate.edu
