Description We are seeking an Office Assistant to join our team in Minneapolis, Minnesota. This role offers a contract employment opportunity and involves a diverse range of responsibilities from handling reception tasks to managing the mailroom and assisting with facilities management tasks.Responsibilities: Welcome guests and manage visitor registration software, ensuring all visitors are properly checked-in and out. Handle multi-line telephone system, directing callers to relevant personnel or voicemail as appropriate. Respond promptly and professionally to customer inquiries via phone or email. Maintain up-to-date information on the welcome board and receive deliveries, informing the relevant personnel of their arrival. Process outgoing mail, ensuring correct postage is affixed, and manage incoming mail from reception dock, sorting and delivering to the appropriate departments. Stay current with postal service regulations and assist employees with mailing and package shipping inquiries. Respond to employee requests using Microsoft Outlook and the online work order system, generating, assigning, and closing work orders as necessary. Assist with creating access badges for employees and contractors and handling any related issues. Provide administrative support to the Building Operations Manager and other department personnel. Maintain safety and security by complying with all policies, procedures, and regulations. Note: This role requires skills in Microsoft Outlook, receptionist duties, basic office skills, and answering multi-line phone systems.Requirements Proficiency in Microsoft Outlook is expected. Must possess experience with Receptionist Duties. Basic Office Skills are required. Must have experience in Answering Multi-Line Phone System. Must have strong verbal and written communication skills. Ability to multitask and prioritize effectively. Strong organizational skills and attention to detail. Ability to work independently and as part of a team. Previous experience in a healthcare, hospitals or social assistance environment is advantageous. High school diploma or equivalent is required. Must be able to maintain confidentiality of sensitive information. Strong customer service skills are expected. Must be comfortable working with computers and learning new software. Availability during standard office hours is required. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
