The Records Specialist assists in the development, implementation, protection and management of official records, legislative documentation, and other public documents for the City.
Essential Duties and Responsibilities:
- Assists in the development and implementation of goals, objectives, policies, and priorities to create a well-defined, systematic digitization and automation process to create a fully digital records database, utilizing modern industry standards in the field of municipal government records.
- Incorporates records management requirements into the City's information technology plan.
- Assists with and coordinates city-wide records management training plans, work plans, and programmatic areas of responsibility.
- Provides guidance and support to all departments' staff concerning records management.
- Attends and participates in a Records Committee and other internal professional group meetings, as assigned.
- Establishes and maintains effective working relationships with Records Committee members, administrative staff, supervisors, and other department heads.
- Applies officially adopted records retention schedules.
- Participates in the development and maintenance of a records disaster recovery plan.
- Participates in managing the changeover from paper to electronic records management systems and maintenance of a migration plan.
- Accurately identifies and applies metadata fields for easily retrievable and accessible City records.
- Responds to internal and external information inquiries.
- Applies best practices for legal holds processing of records and e-discovery.
- Assists with analyzing records inventories and audits of departmental records.
- Ensures compliance with relevant laws and regulations.
- Assists with quality control inspections, and disposition determinations.
- Identifies resource needs and provides recommendations to implement records management policies and procedures.
- Continuously monitors and evaluates the efficiency and effectiveness of records keeping methods.
- Operates modern office machines and equipment.
- Attends training seminars and workshops.
- Ensures memory and heritage.
Required Qualifications and Skills:
- Associate's degree in records management, business administration, public administration, secretarial science, or a related field;
- Three (3) years' experience in Records and Information Management (RIM); OR
- Five (5) years' experience in Records and Information Management (RIM); AND
- Possession of Association of Records Managers and Administrators (ARMA) or Institute of Certified Record Managers (ICRM) Records and Information Management certification or must be obtained within three (3) years of employment.
- Applicants must be currently authorized to work in the United States on a full-time basis.
Salary Range: $25.0772 - $27.6443 per hour. Salary reflects Step 1 and Step 3 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant's education, experience, and training.
Equal opportunity employer.
