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Billings School District 2 is seeking a Secretary III / Registrar for the Washington Innovation Center (Billings Early College School, Billings Opportunity School, and Elementary Quest Program).
SECRETARY III (.8 Full Time Equivalent) / REGISTRAR (.2 Full Time Equivalent)
Schedule: 12-Month; 8 hours per day; Monday ? Friday.
Wage: $18.43 per hour for 90 workday probationary period; then $20.48 per hour.
Required:
- Excellent skills in human relations.
- Excellent phone and communication skills.
- A sense for routine management decisions to help department.
- Multi-tasking abilities.
- Strong computer skills, Word and Excel.
- Requires a High School diploma or equivalent.
- Two years of secretarial coursework at a technical school or college; three years of secretarial experience and/or combination of education and experience.
Duties:
- Arrange and schedule meetings.
- Assist and maintain budget records and financial reports.
- Maintains a comprehensive computer data system executing detailed student records.
- Composes/types correspondence and reports.
- Receptionist and office duties.
- Monitors, evaluates and maintains student records, grades, transcripts and schedules.
- Prepares and distributes report cards and student records.
- Checks accuracy of student schedules and grades.
- Registers new students and places them in proper courses.
- Prepares quarterly state report.
- Other duties as assigned.
Equal Opportunity Employer
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Yellowstone County is seeking a Senior Secretary to perform a combination of high-level office support and secretarial duties, requiring independent judgment, analysis, and latitude in decision-making and problem solving to administer assigned programs and to support office functions.
Examples of Duties:
- Researches and assembles moderately complex information from a variety of sources for the completion of forms or preparation of reports;
- Processes various forms, applications, permits or other documents requiring in-depth, sub-professional knowledge of the department\'s functions;
- Types and/or word processes complex and/or sensitive documents from drafts, notes, dictated tapes or brief instructions, which may include correspondence, reports, records, forms, meeting agendas and minutes, personnel records, legal documents, policy manuals, etc.;
- May compose correspondence and reports;
- Coordinates special department and/or division projects;
- Proos and checks typed and other materials for accuracy, completeness and compliance with departmental policies and regulations;
- Establishes, organizes and maintains complex department filing systems;
- Enters and retrieves computer data; generates computer reports and/or spreadsheets;
- Schedules appointments, meetings, work activities and other functions as required;
- Maintains records of fiscal activities to track expenditure of allocated funds, and incoming fees and other revenues.
Minimum Qualifications:
- Graduation from high school or equivalent; and
- Two (2) years\' experience in the performance of office assistant/secretarial duties; or
- The equivalent combination of experience and training
Equal Opportunity Employer.
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Yellowstone County is seeking a Senior Secretary to perform a combination of high-level office support and secretarial duties, requiring independent judgment, analysis, and latitude in decision-making and problem solving to administer assigned programs and to support office functions.
Examples of Duties:
- Researches and assembles moderately complex information from a variety of sources for the completion of forms or preparation of reports;
- Processes various forms, applications, permits or other documents requiring in-depth, sub-professional knowledge of the department\'s functions;
- Types and/or word processes complex and/or sensitive documents from drafts, notes, dictated tapes or brief instructions, which may include correspondence, reports, records, forms, meeting agendas and minutes, personnel records, legal documents, policy manuals, etc.;
- May compose correspondence and reports;
- Coordinates special department and/or division projects;
- Proos and checks typed and other materials for accuracy, completeness and compliance with departmental policies and regulations;
- Establishes, organizes and maintains complex department filing systems;
- Enters and retrieves computer data; generates computer reports and/or spreadsheets;
- Schedules appointments, meetings, work activities and other functions as required;
- Maintains records of fiscal activities to track expenditure of allocated funds, and incoming fees and other revenues.
Minimum Qualifications:
- Graduation from high school or equivalent; and
- Two (2) years\' experience in the performance of office assistant/secretarial duties; or
- The equivalent combination of experience and training
Equal Opportunity Employer.
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Billings School District 2 is seeking a Secretary III (Technology) for Lincoln Center.
Required:
- Excellent skills in human relations.
- Excellent phone and communication skills.
- A sense for routine management decisions to help department.
- Multi-tasking abilities.
- Strong computer skills, Word and Excel.
- Requires a High School diploma or equivalent.
- Two years of secretarial coursework at a technical school or college; three years of secretarial experience and/or combination of education and experience.
Duties:
- Arrange and schedule meetings.
- Assist and maintain budget records and financial reports.
- Other duties as assigned.
Schedule: 12-Month; 8 hours per day; Monday - Friday.
Wage: $18.43 per hour for 120-day probationary period; then $20.48 per hour.
Date of Availability: August 2024.
Equal Opportunity Employer
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ACCOUNTANT III / SECRETARY III - Billings Public Schools - Lincoln Center.
Schedule: 12-months; 8 hours per day; Monday-Friday. Starts September 2024.
Salary (60/40 split):
- Accountant III - $20.20 per hour for 90 workday probationary period; then $22.45 per hour (60%).
- Secretary III - $18.43 per hoer for 90 workday probationary period; then $20.48 per hour (40%).
This position is at the Lincoln Center which is the central office for the Billings Public Schools (BPS). This position provides the highest level of administrative support for BPS in a fast-paced office environment. Under the general direction of central office Executive Directors, the successful applicant will perform administrative and budgetary duties and will take a lead role on various projects. The position requires considerable independent judgment and discretion.
Oversees and assumes responsibility for all administrative functions and resources within the office in collaboration with other Lincoln Center administrative support. Implements and refines admin office procedures; prepares scheduled and impromptu reports; plans, schedules, trains, and coordinates projects; oversees and coordinates the day-to-day functions of the office.
Key accountabilities: Office management functions, Executive Director\'s calendars and events management, Filing and record keeping, document management, meeting preparation and support, communications and customer relations, data management and research, supply ordering and budget reporting for large grants, account reconciliation, track continuing education (trade hours) for teachers tracking CEU\'s in Midas software platform.
Knowledge, Skills and Abilities:
- Excellent phone and communication skills.
- A sense for routine management decisions to help department.
- Multi-tasking abilities in a fast-paced environment.
- Strong computer skills, Word and Excel.
- Arrange and schedule meetings.
- Assist and maintain budget records and financial reports.
- Other duties as assigned.
Minimum Qualifications:
- Requires a High School diploma or equivalent.
- Two years of secretarial coursework at a technical school or college; three years of secretarial experience and/or combination of education and experience.
Equal Opportunity Employer.
