Position Details Position Information Announcement Number STAFF - VA - 24145 For questions regarding this position, please contact: Hannah Friedrich at 406-994-3897 orhannah.friedrich@montana.edu Classification Title Program Coord I Working Title Capital Assets Coordinator Brief Position Overview Great opportunity to join University Business Services to track and manage the university’s assets.Position Number 4M0585 Department Business Office Division Office of Academic Affairs Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $21.50 per hour, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open Position Details General Statement University Business Services ( UBS ) provides accounting and business services for all components of Montana State University ( MSU ). UBS works to ensure that MSU business transactions are conducted and reported efficiently, effectively, and in accordance with all applicable regulations, policies, and procedures.Under the supervision of the Financial Manager, the person in this position is responsible for recording additions and disposals of capital assets. This position also facilitates the appropriate disposal of capital property, performs physical inventories, affixes property tags to new equipment and maintains the capital surplus property listing on the website. The person in this position will work in support of MSU Safety & Risk Management’s E-Waste Coordinator regarding e-waste disposal and recycling. This position assists in the maintenance of the property management tracking system and manual which is subject to regular State, Federal and internal audits.Duties and Responsibilities
Maintain system for documenting and tracking records for all capital fixed assets.
Ensure accurate and compliant tracking and recording of capital assets in accordance with state, federal and university policies.
Serve as a resource to departments for inquiries regarding university property, inventory requirements or capital surplus property, providing service excellence.
Conduct periodic physical inventories in a variety of locations, inside and outside, across campus and remote agriculture experiment locations, of state titled, federally owned and USDA equipment; work with department to resolve discrepancies.
Work with departments to dispose of assets and coordinate periodic university surplus property events and public sales. Maintain physical storage space for surplus property, including shifting items for display.
Required Qualifications – Experience, Education, Knowledge & Skills
Capital asset management or general business experience which includes maintaining, processing and verifying detailed records with a high level of accuracy as well as identifying and correcting errors or an equivalent combination of education and experience.
Demonstrated experience using personal computers for performing detailed and accurate data entry as well as general business and web page software (Microsoft Office preferred).
Demonstrated experience providing a high level of customer service in a positive, professional and helpful manner to a diverse range of individuals.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Relevant knowledge of state and university business property management procedures, policies and regulations.
Relevant knowledge of federal property guidelines and documentation requirements.
Relevant knowledge of and experience with Assetworks AiM software.
Working knowledge of CMS software.
Working knowledge of accounting theory, policies and procedures regarding capitalizable costs, gains, losses and depreciation.
The Successful Candidate Will
Demonstrate excellent organizational skills, including the ability to prioritize tasks, multi-task, keep detailed records, and think analytically.
Demonstrate competence organizing and prioritizing multiple work assignments and meeting deadlines in a timely manner in a busy environment.
Demonstrate the ability to interpret, explain and maintain compliance with policies and procedures.
Consistently exercise initiative and good judgment.
Have knowledge of general office procedures and the ability to effectively operate work related equipment.
Communicate effectively with co-workers and the public, both in person, over the phone and via email.
Establish and maintain effective working relationships with co-workers and the public in a team-oriented environment.
Demonstrate Service Excellence through courtesy, reliability, safety and competence of actions.
Maintain confidentiality of records and information.
Represent the University Business Services office and its programs to others in a professional and courteous manner.
Position Special Requirements/Additional Information
Must possess currently or be eligible to obtain a valid State of Montana Driver’s license and have an acceptable driving record (less than 12 points).This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon successful completion of search Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on November 7, 2023 ; however, applications will continue to be accepted until an adequate applicant pool has been established.Special Instructions Diversity Statement Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile. MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html
