The Office Coordinator (Administrative Assistant) will support all administrative functions of the support services department. Assisting the System Director and supporting the managers under the department. Must be able to perform multiple tasks, have advance working knowledge of Microsoft applications (Word, Excel, Vizio, Power Point, etc), be customer service driven and be able to work in fast paced environment. The role provides support to other departments based on the tasks or duties as assigned.Position Summary: The Office Coordinator II facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Collects, reviews and analyzes data, and prepares reports, charts, budgets and other presentation materials. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. May schedule and coordinate appointments, meeting, travel, and other activities.Minimum Qualifications:
High School Diploma or Equivalent
1 year of administrative experience
Essential Job Functions:
Performs clerical duties including typing, filing, and completion of simple forms.
Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
May serve as the receptionist for the office, greeting patients, visitors, or staff.
Answers phones, directs calls to appropriate individuals, and prepares messages.
Copies, sorts, and files records related to office activities, business transactions, and other matters.
Prepares letters, memos, forms, and reports according to written or verbal instructions.
May sort incoming mail and delivers to appropriate department or individual; processes outgoing mail.
Maintains databases or filing systems either manually or electronically.
Manages calendars and schedules appointments.
May take on leadership role on team to direct office activities and functions to maintain efficiency and compliance with company policies.
Performs other related duties as assigned.
Knowledge, Skills and Abilities
Demonstrates sound judgement, patience, and maintains a professional demeanor at all times.
Ability to work in a busy and stressful environment.
Strong interpersonal, verbal and written communication skills.
Ability to work varied shifts.
Computer applications, MS Office, EMR, internet applications and standard office equipment.
Detail oriented, organizational skills and the ability to prioritize.
Strong emotional intelligence, interpersonal and teamwork skills.
The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification. They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by individuals so classified.77312320 Environmental Services (BHDH)Working at Bozeman Health is more than just a jobit's a commitment to caring for the communities of Southwest Montana by being their partner in health and wellness, compassionately delivering the best care for each person, every time. In every role, our employees are inspired by their ability to care for our community and our Culture of Excellence guides each employee to be a high performer, engage in transparent and timely communication, demonstrate dynamic learning and teaching, excel through change, express gratitude and experience joy.
