The Accounts Payable Clerk supports the Firms profitability while managing expenses. This individual plays a vital role in ensuring accuracy of payment for vendor invoices and employee reimbursements. Additionally, the Clerk is one of the first lines of defense in fraud prevention.
Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Reviews and tracks invoices, check requests and expense reimbursements for accuracy, proper approvals and other supporting evidence
2. Ensures that there is no fraudulent activity with respect to invoices, check requests and expense reimbursements
3. Partners with internal and external payment requestors to obtain sufficient information to support payments including invoices, tax id numbers, etc.
4. Oversees the retention of documents by electronic scanning and filing
5. Reviews vendor statements and takes initiative to question and resolve any disputes
6. Communicates to all clients and responds to all of their inquiries
7. Performs ad hoc projects/duties as they arise
Competencies:
Decision Making - Is aware of issues and asks questions when issues arise; completes day-to-day tasks with teamCommunication - Effectively communicates through written and verbal forms; shares information when asked and understands the appropriate level of confidentialityLeadership - Gives positive feedback to others; is developing skills to mentor others; asks questions; is assigned work; focuses on day-to-day tasksContinuous Learning - Attends required training; accepts planned change willinglyTeamwork - Works as a member of the team and understands the goals of the team; understands that team members' needs, ideas and solutions varyAlignment to Values - Is aware of the Firm's values and consistently demonstrates them; is aware of the meaning/strategic goal of the Firm's Diversity and Inclusion values; has a deep understanding of one's own core functions
Required Education: High school diploma or equivalent
Preferred Education: Associates degree in accounting, finance or business
Required Licenses and/or Certifications: N/A
Required Experience: 1-2 years of accounts payable experience with knowledge of Outlook and Word
Preferred Experience: Knowledge of Excel
Supervisory Responsibilities: N/A
Physical Activity: The employee will be required to sit for prolonged periods and work on a computer
Travel Required: N/A
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.
EEO Statement: Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.
