Position Objective: Provide services as a Project Manager in support of the overall functions of the Simplified Acquisitions Teams of the Acquisition Management & Operations Branch, Office of Acquisitions, Division of Extramural Activities within the National Institute of Allergy and Infectious Diseases (NIAID). This position is physically located at RML, Hamilton, Montana. Duties and Responsibilities:
Provide program management for the Procurement Technician and Invoice Specialists Roles in AMOB:
Train new contractor staff.
Assist the Federal Task Leader with workload management activities.
Continually seek efficiencies and implement processes and procedures to increase efficiency.
Serve as a liaison between the Procurement Technicians & Invoice Specialists, and the Purchasing Agents and Contract Specialists they support.
Assist with development and maintenance of SOPs for internal procedures by occupation.
Serve as a backup to assist the Procurement Technicians and Invoice Specialists as necessary.
Assist with conducting monthly team meetings.
Provide quality control for post award electronic simplified acquisition files.
Manage the disposal of records in accordance with GSA and NIH records disposition schedule.
Provide project management:
Manage specific compliance programs implementation as required, such as the Section889’s process, procedure and database. This includes working with vendors who find government procurement challenging to understand to guide them into understanding and acceptance of the policy.
Provide support as needed for special projects as assigned.
Advise and support AMOB management:
Develop, maintain, and update data and statistics for electronic acquisition files per staff member, team and organization in the simplified acquisitions teams (federal and contractor) for the branch management.
Maintain up-to-date office correspondence and management records for the management.
Update/maintain shared calendars.
Provide operational support:
Assist in planning, setting up and facilitating events and meetings.
Assist with managing the logistics of onboarding and offboarding staff in the Rocky Mountain Laboratory location.
Coordinate meetings, workshops, and courses for AMOB staff at the direction of the Federal Task Leader.
Assist with property management, tracking equipment and ensuring physical accountability for equipment within the branch.
Provide support for yearly PY Funds requests for standardized data and quality control before sending to AOs.
Oversee all supply needs and track what is needed for RML office; conducting market research and managing logistics on all inventory requests.
Assist labs and AMOB staff with obtaining information on old orders to help inform current requests, and other like procurement matters as needed.
Basic Qualifications:
High School Diploma or equivalent is required.
Minimum of at least five (5) years of experience supporting acquisition operations.
Well developed organizational skills.
Experience in management of post award, non-inherently governmental functions within an acquisition environment.
Minimum Qualifications:
Ability to communicate effectively, orally and in writing, with non-technical and technical staff.
Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
This position is contingent upon contract award.
Requisition ID: 7237
