Administrative Assistant
Temple Sinai is a Reform Jewish synagogue located in the family-friendly community of Summerlin, west of Las Vegas. It is the spiritual home to roughly 400 families. Temple Sinai is a dynamic congregation with an extensive variety of services and programs to meet the interests and needs of our members. We come together to pray, to study, and to create and foster a warm sense of community. We are seeking an organized and friendly “people-oriented” individual to serve as an Administrative Assistant for the office. The primary duties will be to assist our Clergy and our Religious School Director, as well as to greet people as they enter the office.
Primary Responsibilities and Duties
Administrative Assistant Duties
Assist and support Temple Sinai Clergy
o Administer life cycle and pastoral care lists
o Prepare materials for B’Mitzvah students, worship services, and Clergy meetings
o Assist with communications as needed
o Upholds trust and protects operations by keeping information confidential
o Coordinate special projects
Assist and support Mark L. Haberkorn Religious School Director
o Coordinate and supervise the operation of the school’s attendance and facility operations, working in cooperation with the Director of Education, Executive Director, Clergy, and faculty.
o Order and/ or prepare materials needed by teaching staff, such as copies and art supplies
o Assist in scheduling meetings with parents/guardians of students concerning discipline, attendance, and student behavior
o Be on-site during religious school hours to assist with administration of school
o Assist in the coordination of school-sponsored events and activities as assigned (generally on Wednesday nights or Sunday afternoons)
o Assist with other projects as requested
Other Administrative Duties
Answer and direct all office phone calls from front desk
Screen all visitors before allowing them to enter the facility using our video doorbell system
Prepare mailings for multiple departments, including creating mail-merges, printing, and stuffing envelopes
Assist with walk-in membership inquiries
Assist with event set-up and take-down
Provide general help in the administrative offices, including filling in for other support staff members when needed
Perform other related duties as assigned by the Clergy, Director of Education, and Executive Director
Qualifications
A successful candidate for this position will possess strong interpersonal, organizational, and communications skills. They will also possess an understanding of synagogue culture and have an excellent work ethic.
Demonstrate key behaviors: self-starter, self-motivated, coachability, commitment to the organization.
Extremely detailed oriented
Strong critical thinker/problem solver
Ability to hold confidential information.
Strong communication skills, both spoken and written
Professional, friendly, and welcoming demeanor
Knowledge and experience with MS Office and Publishing software (Outlook, MS Word, MS Excel, Canva, Adobe InDesign)
Ability to learn and utilize ShulCloud database system
Compensation and Hours:
Hours: 40 hours/week, including Sunday School mornings, 8:30 AM-1 PM, and Wednesdays until 7 PM
References and background check required
Job Type: Full-Time
