Bilingual Administrative Assistant
Must speak English and Spanish
Email resume to:
kostikaxhurka@gmail.com
1. Administrative Support
Calendar Management: Schedule and confirm client meetings, property showings, inspections, and other appointments.
Email and Phone Management: Screen emails and phone calls, respond to client inquiries, and forward messages as needed.
Document Preparation: Prepare, review, and file real estate documents like contracts, purchase agreements, and closing statements.
Data Entry: Maintain and update client databases, listings, and property files.
Expense Tracking: Keep records of expenses, manage receipts, and process reimbursements.
2. Client Relationship Management
Client Communications: Keep clients informed throughout the buying or selling process with regular updates.
Follow-Up Calls: Check in with leads, previous clients, and potential buyers/sellers for new business opportunities.
Appointment Reminders: Send reminders for upcoming appointments, showings, and deadlines.
Gift and Card Sending: Arrange client gifts and holiday cards as a personal touch for client retention.
3. Transaction Coordination
Contract Management: Ensure all documents are complete, properly signed, and filed.
Deadlines Monitoring: Track and remind all parties of important dates, including inspection, appraisal, and closing deadlines.
Coordinate with Third Parties: Communicate with lenders, inspectors, appraisers, title companies, and other parties involved in transactions.
4. Marketing and Listings Management
Property Listings: Post and manage property listings on MLS and other real estate websites.
Social Media Management: Create and schedule social media posts, respond to inquiries, and engage with followers.
Prepare Marketing Materials: Develop flyers, brochures, and presentations for listings, open houses, and showings.
Coordinate Open Houses and Showings: Organize and prepare properties for open houses, ensuring marketing materials are available.
5. Research and Reporting
Market Research: Gather data on local property values, comparable listings, and market trends to support pricing strategies.
Property Research: Research property histories, ownership, zoning laws, and any restrictions that may affect transactions.
Prepare Reports: Generate regular reports on client activity, lead conversion rates, and market performance.
6. Personal Assistance (Optional)
Errands: Run occasional errands like picking up supplies, delivering documents, or organizing office events.
Travel Arrangements: Book travel, accommodations, and itineraries for business trips or conferences.
7. Professional Development and Compliance
Stay Updated on Real Estate Laws: Regularly review updates in real estate regulations and practices.
Training and Courses: Complete training sessions or certifications to improve skills and industry knowledge.
