We are seeking a highly organized, self-motivated Office Manager to take full responsibility for the day-to-day operations of our office. This is a key position in our swimming pool business, and we’re looking for someone who can work independently and ensure smooth and efficient administrative operations.
Key Responsibilities:
Manage all aspects of office administration
Handle client scheduling, calendar management, and service coordination
Prepare and send invoices; monitor payments and follow up as needed
Complete permit applications and coordinate with municipalities
Maintain organized records for customers, jobs, and vendors
Communicate with clients via phone and email with professionalism and clarity
Support field staff with logistics and documentation
Order office supplies and manage vendor relationships
Requirements:
Experience in office management, administration, or a similar role
Strong skills in scheduling, invoicing, and working with permitting systems
Highly organized, detail-oriented, and able to work independently
Excellent communication and customer service skills
Proficiency with common office software (QuickBooks, Microsoft Office, etc.)
Experience in the construction or service industry (preferred but not required)
This is a solo-office position—you will be the primary administrative force behind a growing and respected swimming pool company.
Please keep in mind we are a family business and the pool season is seasonal work! Busy times are between March-October.
If you’re someone who takes initiative, solves problems, and keeps things running smoothly, we’d love to hear from you.
Please give me a call at the office!
732-961-7196
