DescriptionAbout the RoleAs a Contract Specialist, you will be managing the administrative process, associated record keeping, creation and transmission of documents and scribing meeting minutes in a fast-paced environment at the direction of the Senior Engineer of Construction for all assigned Contracts.Responsibilities· Preparation and review of Contractor payment applications.· Updating electronic work-in-place logs and financial information for assigned Contracts on a monthly basis with input from supervisor.· Processing sub-contractor approval requests.· Ensuring all necessary documentation is obtained in order to process change orders and lump sum conversions.· Understand and review Contractor’s certified payroll reports and track MWBE and recycling goals.· File daily field inspection reports and maintain real-time logs of any extra work quantities contained therein being tracked on a time and material basis against associated budgets.· Alert supervisor of any budgetary exceedance concerns and of any documentation not being received in a timely manner.· Scribe and distribute progress meeting minutes and write memos at the direction of the Sr. Engineer of Construction.· Balance and be able to adjust multiple priorities and follow up on all correspondence needed from Contractors, main office and supervisory staff needed to carry out your responsibilities.· Monitoring actual budget expenditures and schedules against forecasts and alerting supervisory staff of any potential issues.Minimum Qualifications· A minimum of five (5) years’ experience in office engineering and /or administrative work with principal experience in the administration of Construction Contracts· Proficiency in MS Office, Wintrak and SAP· Knowledge of B2G and LCP Tracker· Successful candidate must be able to pass a fingerprint-based, Criminal History Records Check and Secure Worker Access Consortium (SWAC)Desired Qualifications· Bachelors, Associates Degree or post high school Certificate in public administration, business, finance or other related field from an accredited institution.· Excellent oral and written communication and presentation skills.· Strong problem solving and decision-making skills and work well with others.· Demonstrated experience working with a cross section of staff in terms of their supervisory level as well as stakeholder staff outside of the department.· Demonstrated ability to multitask and adjust priorities.Selection ProcessThe application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.Compensation & BenefitsThe Port Authority of New York and New Jersey offers a competitive benefits package, hybrid work options for many positions, and a professional environment that supports development and recognizes achievement.Click here (https://www.jointheportauthority.com/pages/working-here) for more information about benefits, our culture, and career development opportunities.REQNUMBER: 62005
