Description About Fortrea Delivering comprehensive CRO services for more than 30 years. We’re over 20,000 forward thinkers on a mission to help make life-changing healthcare solutions possible. At Fortrea, innovation shapes how we solve problems, how we design and deliver clinical trials and how we recruit patients. Informed by real-world experience and data, we apply insights to push the boundaries of what’s possible and challenge the status quo, because patients require our best work. Fortrea’s leadership has created a permission-to-try culture, empowering our teams to continuously pursue better ways of helping our partners get life-saving healthcare solutions out into the world as quickly and efficiently as possible. Join us as we cultivate a workspace where all employees have the opportunity to grow and make impacts on a global scale. How this role contributes to Fortrea Fortrea’s Tradeshow and Events Coordinator will support efforts across the entire marketing organization as part of the Fortrea Events team. This position is responsible for the planning and execution of tradeshows and events aligned with Fortrea’s strategic business and brand objectives, and will also work closely with the Senior Event Manager to support operational initiatives, curate creative experiences, and streamline project management efforts. Core Responsibilities Strategy and Contracting: Support the marketing team’s strategic objectives by curating impactful recommendations at relevant tradeshows and events. Manage contract negotiations for must be eligible to work in the U.S. agreements. Scheduling and Planning: Maintain a focused calendar of tradeshows and events for the year; coordinate and lead planning schedule for each event, ensuring deliverables and tactics are executed on within required deadlines. Team Coordination: Coordinate with cross-functional departments to select appropriate planning leads based on the event's focus and our strategic goals. Logistics: Support logistical tasks as needed, including but not limited to: registration, show service rentals, catering and hospitality, meeting room coordination and hotel block management. Budget Management: Oversee the budget for tradeshow and event attendance, ensuring cost-effectiveness and adherence to budgetary guidelines and limits. Preparation of Materials: Ensure that all necessary materials, such promotional items, lead retrieval, and supplies are prepared and available for each event. Post-Conference Reporting: Champion the post-event debrief process by collating, tracking, and reporting on critical metrics and outcomes. Lead debrief discussions with attendees to gauge feedback on participation. Operational Administration: Support the Senior Event Manager by developing and steering Events team internal workstreams and processes to maintain the highest standards of support for the organization. Requirements Required Qualifications Minimum 5 years of experience planning and executing tradeshows, conferences, and events Proven experience in the tradeshow and convention space; knowledge of systems, terminology, and onsite logistics Skilled independent contributor comfortable collaborating in a remote office environment · Exceptional organizational skills with a high-level attention to detail · Well-versed in managing multiple projects simultaneously while strictly adhering to required deadlines · Proficiencies in working across multiple project management tools and storage platforms such as: Outlook, Microsoft Teams, Smartsheet, and Sharepoint · Ability to obtain and maintain a public trust clearance · Legal authorization to work in the U.S Ideal Candidate: Experience supporting large, international tradeshows and meetings as well as regional, domestic conventions Demonstrate excellent internal and external communication and interpersonal skills A self-starter with a see it/own it/do it mentality who successfully contributes independently and as part of a larger team Creative mindset with a passion for curating impactful event experiences Proficiency with platforms including Smartsheet, Salesforce, and Zuant is preferred Extensive working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint is desired Experience supporting tradeshows and events in the healthcare, biotech, or pharma industry is preferred Travel Requirements · Domestic travel up to 20%, including weekends Location · Remote; must be located in the continental US Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. 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