Senior Administrative Assistant - 2406174142WDescriptionJohnson & Johnson is recruiting for a Sr. Administrative Assistant in Raritan, New Jersey.Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.Johnson & Johnson, we are working to create a world without disease. Transforming lives by finding new and better ways to prevent, intercept, treat and cure disease inspires us. We bring together the best minds and pursue the most promising science.The Sr. Administrative Assistant will support multiple senior leaders to:
Provide administrative and project coordination support to senior leaders and other department personnel
Manage multiple complex calendars, as well as booking domestic and international travel
Maintain flexibility, anticipation, and advanced organizational skills which are essential for arranging and adjusting to changing daily schedules
Utilize technology to optimize all business interactions to include all virtual meetings, to include Zoom and Team meetings
Proactively seek out opportunities to make team management and oversight more efficient
Aid in developing project communications, including but not limited to PowerPoint decks, Word
documents, Excel spreadsheets, SharePoint administration, etc.
Maintain team distribution lists
Schedule and prioritize internal and external meetings, as well as meeting planning including drafting of attendee list, sending invitations to attendees and/or acting as point of contact for attendees, off meeting site contracting, catering and room setup with tech equipment as needed
Respond to complex inquiries from all levels of employees or external sources regarding a variety of questions across multiple time-zones and cultures
Facilitate interview scheduling and Totality administration
Prepare monthly expense reports through Concur.
Manage Corp. Meeting Card for team.
Provide back-up support as needed to team Executive Administrative Assistant.
Partner with all team administrative assistants across the Global Medical Affairs Oncology team to provide seamless support.
Qualifications
High School diploma and/or equivalent work experience required
A minimum of 2 years’ experience at a technical school/program preferred
Minimum of 6 years of intermediate to advanced administrative experience required
Able to maintain confidentiality, establish secure filing procedures and safeguard materials and information required.
Must have a keen sense of prioritization, organization, and time management to ensure maximum effectiveness for the benefit of the team.
Advanced proficiency with Microsoft office programs (Word, Excel, PowerPoint, Outlook, etc.) required.
Advanced proficiency with productivity tools and portal technology required (Our Source, Zoom, Global Connect, Teams Meetings, eMarketplace, Concur, Our Source, Workday, Totality, ASK GS, SharePoint)
This position is required to be based in Raritan, NJ.
The base pay range for this position is $50,000 to $80,500.This position is overtime eligible.This job posting is anticipated to close on March 13, 2024. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).This position is eligible to participate in the Company’s long-term incentive program.Employees are eligible for the following time off benefits:
Vacation – up to 120 hours per calendar year
Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year
Holiday pay, including Floating Holidays – up to 13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Additional information can be found through the link below.For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefitsJohnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com .Primary Location NA-US-New Jersey-RaritanOrganization Janssen Global Services, LLC (6085)Job Function Administration & SecretarialReq ID: 2406174142W
