We are looking for an enthusiastic, dedicated and professional Administration Officer to provide exceptional financial administration support to our Sydney properties on a full time basis. Based in our Oaks Sydney Goldsbrough Suites hotel, the Administration Officer is responsible for managing financial transactions, reconciling accounts and maintaining seamless communication with various stakeholders for the following properties: Key Responsibilities Include: Enter and reconcile all monthly bills, including those related to strata, water, council, and other expenses, maintaining accurate and up-to-date recordsHandle the daily, weekly, and monthly entry and reconciliation of invoices from Oaks Hotels and third-party suppliers. Prioritize special payments when necessary, expediting urgent requestsProactively follow up and clear agent accounts that are due, maintaining a prompt and efficient payment processAddress all pending account queries from agents and third-party companies, taking proactive steps to ensure timely resolutionsPerform daily, weekly, and monthly banking duties, including bank reconciliations, petty cash reconciliation, and monthly Travel Agent Commissions processingLiaise with the Head Office Finance Department to address inquiries, such as ANZ bank disputes, mid-month draws, and redmap invoice approvalsAssist the Hotel Managers and Cluster General Managers with any additional administrative tasks as required, contributing to the overall efficiency of hotel operations.
