Coordinator Perioperative PurchasingReq #:0000176622Category:Inventory ControlStatus:Full-TimeShift:DayFacility:Community Medical CenterDepartment:DistributionLocation:CMC Support, 99 Highway 37 West, Toms River, NJ 08755Job Overview:The Coordinator role coordinates systems and processes for acquisition, movement, and organization of materials throughout Perioperative Services Department. They workclosely with the Perioperative Inventory Manager to maintain a current on hand inventory at the proper par levels.They collaborate with physicians and nursing personnel in the acquisition of capital equipment, supplies, and equipment repairs. The Coordinator assists the Technology Analyst with the evaluation of New Technologies and requested specialty supplies.Qualifications:Required:
Computer skills required, Microsoft Office, spread sheets, PeopleSoft (will train)
Excellent analytical skills; customer service skills
Preferred:
Five to seven years experience as a purchasing and/or contract negotiator, preferably in a health care setting
Management experience
Perioperative experience
Moving down in order of pertinence
Essential Functions:
Applies cost effective measures, works towards product standardization and increases utilization of contracts, working collaboratively with the Purchasing Dept and Periop Administrators
Arranges with vendors for replacement of defective or recall items purchased. Facilitate the return to vendor and credit memo process in the MMIS
Reconcile invoices discrepancies with Accounts Payable in a timely manner
Confirms that tissue suppliers are registered with the U.S. Food and Drug Administration as a tissue establishment and all regulatory documents are up to date
Coordinates tissue acquisition, receipt, storage throughout the hospital. Follows the tissue suppliers or manufacturers written directions for transporting, handling, storing and using tissue
Documents the receipt of all tissues verify at receipt that package integrity is met and transport
temperature range was controlled and acceptable
Develops long range plans for standardization and contracting for assigned areas
Ensures the timely and economic procurement of all supplies,
equipment and services for the OR
Discusses corporate contracts and/or proposals for new products with Administrative Director of Perioperative Services
Investigates new technologies and potential alternative products, vendors, and suppliers
Meets with department heads, users, Product Analysis Committee, and Finance in order to meet purchasing needs
Manages data entry functions related to creation of Peri -Op Purchase Orders to ensure timely delivery of all supplies.
Provides assistance to customers regarding accuracy of orders and timeliness of their deliveries
Monitors monthly expenditures and projects trends in new services to maintain the operating budget on target.
Collaborates with the Director, Clinical Chiefs, and nursing staff in the planning of all capital and modernization projects
Negotiates the purchase of supplies, instruments and equipment to meet the needs of Perioperative Services
Repair instrumentation and equipment management
Monitor vendor performance and notifies vendor when performance falls below expectations
Performs special projects and assignments as requested by the Director. When required, performs the duties of peers during their absence
Plans and conducts research for negotiations, obtains background information, uses the MMIS to research Hospital purchasing history, conducts discussions with current users, and compares prices, terms and performance requirements for the hospital
Works collaboratively with Instructors and Directors of Patient Care to insure appropriate inservices are provided by vendors for new products on trial or purchased, for nursing staff and physicians
Benefits and Perks:
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.
Paid Time Off (PTO)
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Retirement Plans
Short & Long Term Disability
Life & Accidental Death Insurance
Tuition Reimbursement
Health Care/Dependent Care Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
Additional Information:Choosing RWJBarnabas Health!RWJBarnabas Health is the premier health care destination providing patient-centered,high-quality academic medicine in a compassionate and equitable manner, while deliveringa best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.Equal Opportunity EmployerRWJBarnabas Health is an Equal Opportunity Employer
